Minimum Qualifications The ideal candidate is excited to work in a team environment and will have prior experience as an administrative assistant or a receptionist who has also been responsible for clerical and administrative duties. Applicants must be hard working, motivated, well-organized and task oriented. Proficiency in Word, Excel, Access, and Outlook is a must, as is the ability to learn new computer applications. Prior office management experience is a plus. Legal office experience is preferred.
Duties Description The New York State Office of the Attorney General’s Medicaid Fraud Control Unit (MFCU) is seeking an Administrative Assistant for its Rensselaer Office. The mission of MFCU is to investigate, prosecute and bring criminal or affirmative civil cases against individuals and corporate entities responsible for improper or fraudulent Medicaid billing schemes, as well as to investigate and prosecute allegations of abuse and neglect of residents in nursing homes and other residential healthcare facilities.
SPECIFIC DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
•Working cooperatively and collaboratively to support MFCU’s Electronic Investigative Support Group, as well as auditors and finance personnel, with administrative tasks and projects that will often also require independent performance of clerical duties.
•Answering of main office phones in a respectful and professional manner that demonstrates the high value that MFCU places on each call and directing callers as appropriate.
•Greeting and directing visitors courteously and professionally.
•Processing and completing internal requests for Medicaid data and/or documents.
•Ordering office supplies, maintaining and troubleshooting issues with office equipment and handling service calls to vendors.
•Regularly handling confidential material and information and exercising discretion in doing so, including sorting and delivering daily mail.
•Interacting with other regional office staff, as well as other units within the agency and outside entities.
•Assisting staff in coordinating travel arrangements and completing expense reports.
•Submitting accounts payable to Finance Department, reviewing all invoices for accuracy, as well as reconciling procurement card purchases monthly, and maintaining petty cash.
•Scheduling office meetings and appointments, including video conferencing;
•Maintaining office records, data entry, document management, photocopying, scanning and shipping.
•Performing other duties as assigned.
Additional Comments Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.
Salary commensurate with experience.
PLEASE NOTE: Unless otherwise specified in the “Notes on Applying” section, the “Application Due” date associated with this posting is not the last day applications can be submitted. Applications for this position will be accepted by the hiring bureau on a rolling basis until a candidate is selected; recruitment for this position can be closed or suspended at any time. For the most current information on available position vacancies, applicants are advised to review the Office of the New York State Attorney General website (www.ag.ny.gov/job-postings) or contact the Legal Recruitment Bureau via email at firstname.lastname@example.org or phone at 212-416-8080.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingHOW TO APPLY
Applications are being received online. To apply, please visit our careers website: ag.ny.gov/job-postings. Reference No. MFCU_AA_REN_6088
Applicants must be prepared to submit a complete application consisting of the following:
•Cover Letter (You may address to Sandra Jefferson Grannum, Esq., Bureau Chief, Legal Recruitment)
•List of three (3) references with contact information and email addresses
Please note: Failure to submit a complete application will delay the consideration of your application.
If you have questions regarding a position with the OAG and the application process or you need assistance with submitting your application, please contact the Legal Recruitment Bureau via email at email@example.com or phone at 212-416-8080.
For more information about the OAG, please visit our website: www.ag.ny.gov