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Review Vacancy

Date Posted 11/23/18

Applications Due12/18/18

Vacancy ID61751

AgencyMental Health, Office of

TitleOffice Assistant 2 (Calculations), Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as an Office Assistant 2 (Calculations), Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Office Assistant 2 (Calculations), G-9, position in the Office of Financial Management, Consolidated Business Office. The Consolidated Business Office's (CBO) Operations Unit processes upwards of 100,000 invoices/vouchers annually for OMH's Central Office and all 24 of its facilities.

Specific duties may include, but are not limited to, the following:

Create, organize and maintain paper and electronic files.

Scan, fax and/or photocopy documents.

Record and scan payment vouchers.

Respond to phone and/or email queries and follow up with facilities and vendors as needed.

Coordinate and review voucher adjustments and payment transactions for OMH facilities.

Serve as liaison by communicating with vendors, facility staff, and the Office of the State Comptroller (OSC).

Review and process checks, deposits, and reimbursements for OMH facilities when necessary.

Review and process General Ledger Journal transactions.

Perform data entry for various transactions.

Perform miscellaneous duties in support of the CBO mission as assigned.

Additional Comments The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #61751 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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