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Review Vacancy

Date Posted 11/26/18

Applications Due12/09/18

Vacancy ID61806

AgencyVictim Services, Office for

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45159 to $55008 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany


Zip Code12210

Minimum Qualifications Permanent service in this title or one year of permanent competitive service in a title SG-11 or higher and otherwise eligible to transfer under Section 70.1 of Civil Service Law.

Duties Description This position is responsible for providing support for the Grants Unit staff in the oversight of the Victim Assistance Programs (VAPs). The duties of this position include, but are not limited to the following:

• Perform routine processing activities, such as checking forms for completeness and accuracy and logging receipt of documents;
• Prepare, process, review, and record numerical transactions and records;
• Assist in gathering data for reports, graphs, charts, tables, or other products and in the creation of graphs, charts or other visual aids to display data;
• Assist in the packaging and processing of contracts and amendments through the control agency approval process;
• Enter data, process transactions and retrieve information using computerized systems such as Statewide Financial System (SFS) and Grants Gateway;
• Perform various clerical tasks such as scanning documents and verifying accuracy of data from scanned documents;
• Schedule appointments and meetings using various office tools;
• Maintain, update, and correct records and files associated with all contracts and grants;
• Assist in the development and updating of contract materials, policies and procedures for use by grant-funded programs and/or vendors; and
• Respond, in various forms (oral and written) to questions from the general public or others concerning the operation of the unit or program area and/or to explain and interpret agency rules, regulations, policies or procedures.

Additional Comments REASONABLE ACCOMMODATION: The NYS Office of Victim Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Derick Eng, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Derick Eng.

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Geleta

Telephone (518) 485-7740

Fax (518) 457-4000

Email Address


Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210


Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting #61806 on your cover letter.

DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.

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