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Review Vacancy

Date Posted 11/26/18

Applications Due12/11/18

Vacancy ID61811

AgencyMental Health, Office of

TitleSecretary 1, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address New York State Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Secretary 1, Grade 11, and be eligible for lateral transfer; OR be eligible for transfer via Section 70.1 of the Civil Service Law by having one year of permanent competitive or 55-b/55-c service in a qualifying title within two salary grades of this position.

Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill a Secretary 1, Grade 11, position assigned to the Administrative Support Services Group (ASSG). ASSG supervises and manages OMH’s capital planning and construction program, and provides direct technical assistance for physical plant operations and maintenance, nutrition, transportation services and safety and security for 22 Psychiatric Centers, 2 Research Institutes, and Cook Chill Production Center located statewide. Specific duties to be performed may include, but are not limited to the following:

Open, review, sort and distribute the mail in accordance with staff assignments.

Review incoming correspondence and establish follow-up deadlines.

Assist with daily tasks and project tracking.

Type correspondence and other documents.

Answer the telephone, respond to questions concerning policies or procedures and refer calls to appropriate staff member for technical information.

Maintain scheduling and calendars of meetings for Bureau staff.

Work with Bureau heads to schedule and implement mandated training and various other training classes.

Review employee timecards and enter employee travel in the SFS system.

Administer the processing of capital emergency with the Office of General Services.

Oversees the paperwork process of Facility Emergencies.

Supervise and schedule work activities of the administrative support staff.

Additional Comments The Administrative Support Services Group is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #61811 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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