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Review Vacancy

Date Posted 11/28/18

Applications Due12/08/18

Vacancy ID61890

AgencyCivil Service, Department of

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50565 to $63151 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Swan Street, Core 1

Empire State Plaza

City Albany


Zip Code12239

Minimum Qualifications MINIMUM QUALIFICATIONS:

Two years of satisfactory secretarial experience OR satisfactory completion of a two-year course in secretarial science from a business school registered with NYS education Department, a NYS community college, OR a technical institute recognized by the NYS Education Department as following acceptable practices; OR a satisfactory combination of the above.


Prior experience working as a Secretary of a Director or Executive Office.

Duties Description Reporting to the Director of Diversity & Inclusion Management, the incumbent of this position will be responsible for administrative support activities for the Office of Diversity Management, including:

• Answering telephones, including responding to questions concerning non-technical issues, or referring calls to appropriate staff member or program area where intricate answers are required.

• Maintaining Director’s appointment schedule by planning and scheduling meetings, conferences and travel; and preparing background materials, handouts and instructions as may be necessary for attendees.

• Drafting confidential spreadsheets and reports as needed to facilitate diversity and inclusion activities and work being conducted between Civil Service and affected State agencies.

• Developing office procedures for document management and exercising internal controls to safeguard confidential documents and processes.

• Assist unit with assigned projects to meet deadlines as needed.

• Opening and distributing incoming correspondence, including making a determination on whether deadlines for response need to be established or if referral to another Division is required.

• Preparing letters, memoranda, transmittals, reports and other necessary information using the applicable office equipment.

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Jane McGuire

Telephone (518) 473-4306


Email Address


Street Empire State Plaza

Agency Building 1, Room 911

City Albany

State NY

Zip Code 12239


Notes on ApplyingIf interested please submit a cover letter & resume explaining how you meet the minimum qualifications of this vacancy.

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