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Review Vacancy

Date Posted 11/28/18

Applications Due12/12/18

Vacancy ID61907

AgencyState Comptroller, Office of the

TitleAssociate Administrative Analyst - #00214

Occupational CategoryI.T. Engineering, Sciences

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $73284 to $92693 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications QUALIFICATIONS:

Interested candidates must currently be reachable on the Associate Administrative Analyst,
SG-23 list, OR be eligible to transfer under Section 52.6 of the Civil Service Law.

52.6 Transfer:
Candidates must have one year of permanent, competitive service in a qualifying title allocated to salary grade 21 or higher.

Duties Description System Support
Supervise the team responsible for providing support to uses of SFS in the Finance Office

• Obtain and maintain knowledge of the functionality of the SFS modules used by the Finance Office and the impact of this functionality on business processes
• Assist in troubleshooting issues with SFS related to Finance Office business processes; offer solutions and liaise with SFS staff to resolve issues
• Represent the Finance Office in Customer User’s Groups provided by SFS
• Lead agency readiness testing of new SFS functionality that impacts the Finance Office
• Develop training guides and procedure documentation as required
• Manage all incidence and change requests logged with SFS related to the Finance Office
• Oversee the establishment of new vendors in SFS
• Perform the following system administration roles in SFS: Agency Security Administrator, Employee Data Administrator, Workflow Administrator, Credit Card Administrator
• Coordinate with the Office of Operations on SFS related matters when necessary
• Serve as the lead Customer Relations Representative with the Chief Information Office coordinating all IT related issues between the Bureau and CIO
• Oversee the resolution of all CIO @ Your Service Requests
• Educate and inform bureau staff on use of CIO @ Your Serve Requests
• Manage all security roles within the Bureau





Knowledge Management
Manage the collection, retention and sharing of knowledge to support Finance Office staff and its customers
• Maintain the Finance Office intranet site; ensure content is up-to-date and meets the needs of the Bureau and our customers
• Create, consolidate and maintain a library of internal procedures, and laws, policies and regulations governing Finance Offices business processes; make recommendations for business process improvements; present recommendations to management and staff
• Maintain the Finance Office’s Business Continuity Plan; coordinate with other bureaus to manage periodic table top exercises and tests of the plan
• Participate and oversee the regular archiving of records in accordance with the State Archive and Records Administration guidelines and OSC Policy
• Contribute to the periodic publication of newsletters and progress reporting

Internal Controls
Serve as the Internal Control Lead for the Finance Office
• Review existing procedures and identify internal control weaknesses and improvement opportunities
• Perform periodic testing of compliance with internal controls as required by OSC Internal Audit Unit or other outside auditors
• Perform audit of the P-Card payments and other transactions to support the Finance Office business processes

Additional Comments Knowledge, Skills, and Abilities:

(1) Ability to function with a high degree of independence
(2) Ability to research and analyze the root cause of problems and offer solutions
(3) Ability to effectively communicate both in writing and verbally
(4) Excellent customer service skills
(5) Experience with the Statewide Financial System

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street Office of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than December 12, 2018. Please reference Item#00214– GOER-JFPWhen responding, please include the reference number and letters listed in this section. The VACANCY ID # should not be included

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