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Review Vacancy

Date Posted 11/29/18

Applications Due12/29/18

Vacancy ID61939

AgencyEmpire State Development, NYS


Occupational CategoryLegal

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $60000 to $60000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 633 Third Avenue

City New York


Zip Code10017

Minimum Qualifications Education Level required: Bachelor’s degree and successful completion of paralegal certificate program. Significant related experience may be substituted.
Relevant experience: Five years’ experience as a legal assistant, preferably in a corporate setting or law firm, or the equivalent, is preferred.
Knowledge required: Excellent verbal and written communication skills and superior organizational skills are a must. Ability to work collegially and effectively in a team setting. Ability to meet tight deadlines. Detail orientation.

Duties Description BASIC FUNCTION:
To provide broad-based paraprofessional support to in-house counsel in performing all legal tasks in connection with the implementation of Empire State Development’s economic development mission and purpose.

Responsibilities can include some or all of the following:

•Research: Support both the legal and public affairs divisions in required research and analysis of program and legal issues upon request. Provide detailed and timely written analysis of research.
•Drafting: prepare initial drafts and/or proofread, cite check and finalize diverse types of documentation, in support of the department’s corporate, lending, litigation and bond issuance activities; correspond with members of the public seeking information on ESD’s activities.
•Corporate transactions: prepare grant disbursement agreements, partnership and limited partnership agreements, investment agreements of all kinds and amendments to same; research corporate good standing or ESD business clients; prepare closing documentation for diverse types of corporate transactions, including grantmaking, secured lending and bond issuances; assist with preclosing and closing activities, including proofreading, document execution and distribution, preparing closing transcripts.
•Corporate Secretarial Duties: draft and file documents necessary to effectuate the formation of corporate entities; discharge all responsibilities for meetings of directors of ESD and its numerous subsidiaries and affiliated entities, including assuring a quorum for all meetings, arranging for stenographic transcription and video conferencing capability; oversee and coordinate the preparation of a large volume of corporate authorization requests, while maintaining the schedule for board meetings; and prepare corporate minutes and resolutions.
•Litigation: Provide litigation support, including drafting correspondence; monitoring personal injury and lien actions; coordinating of all phases of document production; accepting service of papers served on ESD; and filing and obtaining copies of legal papers with various courts.
•Real Estate Activities: prepare and file security instruments; perform lien searches; interface with appraisal firms; assist with loan closings.
•Compliance: assist with Corporation’s annual Public Authorities Reporting and Information System compliance, the preparation of annual subsidiary report and other compliance activities.
•FOIL: Provide support to the Corporation’s Freedom of Information Law Officer in responding to requests for records; maintain log of requests and responses; correspond with members of the public regarding requests for information.
•Project Support: Work closely with attorneys and Project Managers in arranging for public hearings, including drafting and arranging for the publication of legal notices and obtaining affidavits of publication; booking appropriate meeting space; supervising the preparation of a stenographic record of proceedings; assist with orderly conduct of meeting, including registering speakers and providing copies of relevant documents to the public.
•Administration: Create and maintain departmental files; maintain in-house legal library

Additional Comments salary up to specified amount

Some positions may require additional credentials or a background check to verify your identity.

Name Ruth Parris

Telephone N/A

Fax N/A

Email Address


Street 633 Third Avenue

City New York

State NY

Zip Code 10017


Notes on Applyingplease reference job title in subject line and list source of recruitment

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