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Review Vacancy

Date Posted 12/05/18

Applications Due12/20/18

Vacancy ID62124

AgencyMental Health, Office of

TitleContract Management Specialist 2, Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $73284 to $92693 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent service as a Contract Management Specialist 2, Grade 23, and be eligible for lateral transfer; OR be eligible for transfer via Section 52.6 or Section 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Contract Management Specialist 2, Grade 23, in the Administrative Support Services Group, Facility Support Services, Nutrition and Fleet. Under the supervision of the program Director, the Contract Management Specialist 2 will perform program management activities required to support the OMH Fleet program at 22 Psychiatric centers, 2 Research facilities, Cook Chill Production Center, and its Central Office and will perform contract management related activities for program areas within Facility Support Services. Specific duties to be performed may include, but are not limited to, the following:

Manage the purchase process of fleet vehicles through the creation of a Business Case to support a purchase, submit and review mini-bids to OGS, and complete the licensing and distribution of vehicles to OMH program areas.

Coordinate the fleet surplus process, including the surplussing of OMH vehicles, and monitor the OGS surplus website for vehicles that may be of use to OMH.

Monitor the DMV Licensed Event Notification System (LENS) for all Central Office staff and report any license suspensions to OMH Personnel Department for their action; supervise another staff member to ensure the LENS driver enrollment is being kept updated in the OMH and DMV databases.

Monitor vehicle accident reports for the Agency fleet to determine if the accident meets the reporting criteria of the NYS Accident Review Board; report any accidents meeting this criteria.

Review, approve and sign affidavits from the Attorney General’s Office on accident settlements.

Monitor OMH EZ Pass accounts for any abnormalities; review bills for accuracy and approve for payment.

Monitor monthly WEX fuel card purchases, including those at OGS and Thruway Authority fueling stations, to ensure that fuel purchases are in line with expectations; communicate with OMH Consolidated Business Office to ensure needed payment approvals are in place and that account payments are made in a timely manner.

Communicate with DMV and OGS fleet contacts as needed and provide input to OGS in the development of fleet related documents and contracts.
Work within multiple computer based fleet tracking systems including OMH’s Capital Asset Management System (CAMS); OGS Fleetwave, ARI vehicle maintenance system, WEX fuel program, DMV LENS, and other fleet related program databases as may be required, to update and monitor fleet information.

Interact daily with Facility Deputy Directors and Facility Fleet Coordinators on fleet related issues, and to coordinate the implementation of policy changes, and new mandates.

Develop contracts, Requests for Proposals (RFP’s), Invitations for Bids (IFB’s), and other related documents for Nutrition Services and the Revitalization program.

Review contracts to ensure appropriate guidelines, rules and regulations are met and adhered to, and all required approvals are obtained in accordance with State and agency policies.

Provide assistance with the tracking of lease contracts as they move through the control agency approval process.

Pursue and maintain a contract for HVAC Filters, working with the Consolidated Business Office on contract and procurement issues and assisting with identifying existing state contracts for various product purchasing.

Additional Comments The Administrative Support Services Group is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Swankey


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #62124 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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