Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 12/05/18

Applications Due12/14/18

Vacancy ID62175

AgencyUniversity at Buffalo

TitleC1800137 - Office Assistant 1 - Graduate School of Education

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $30632 to $30632 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40


From 12 AM

To 11:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address XXX

City Buffalo


Zip Code14260

Minimum Qualifications
Minimum Qualifications:
1. Transfer Eligibility Requirement: You must have a current permanent appointment within a minimum of 1 year of service in a position of the same title or transferable title.
2. Reassignment Requirement: You must hold the same title at the University at Buffalo.
3. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
A completed application is required to be considered for this position. If you have received a canvass letter. DO NOT APPLY to this position. You must apply to the web address provided on your canvass letter

Preferred Qualifications:
• Excellent customer service, interpersonal, and written communication skills are required.
• Strong computer skills are required, including proficiency with the Microsoft Office software suite.
• A commitment to diversity and an appreciation for working with diverse populations is required.
• Ability to work collaboratively.
• Previous hands-on experience working with databases and student information systems is strongly preferred, preferably with an admission CRM system.

Duties Description Position Summary:
Reporting to the Associate Director of Admission Operations, the Office Assistant 1 is responsible for a full range of duties to support the operations of the Office of Graduate Admission. S/he will play an integral part in carrying out daily operational tasks such as application processing, data entry and management, phone coverage, mailings, and assisting office visitors. Superior customer service skills, professionalism, and attention to detail are paramount in the success of this position.
Key Responsibilities:
• Provide outstanding customer service, while demonstrating patience and understanding, to students, families, and faculty/staff who are seeking information.
• Efficiently manage the data entry and electronic imaging process for all admission student information including: applications, transcripts, recommendations, test scores, admission decisions, and inquiry cards.
• Ensures submitted applications have the required supplemental materials necessary for a faculty review; follow up with applicants as necessary to ensure materials are received by relevant deadlines.
• Coordinate the process of application review assignments to the appropriate department faculty/staff.
• Coordinate the logistics of various mailings (acceptance letters/folders, inquiry packets, etc…).
• Along with other Office Assistants, serve as primary for phone coverage of the main office line.
• Assist prospective students in person, online, and over the phone regarding the application process and requirements for all GSE graduate programs.
The Office of Graduate Admission seeks to meet and/or exceed specified enrollment goals by identifying, recruiting, and yielding the highest quality students whose personal, professional, and academic goals align with the core purpose of the Graduate School of Education—to inform and prepare a profession to positively shape human development, education, and the information environment in local, national, and global contexts.

Additional Comments Actual work hours and the number of hours per week will be discussed at the time of the interview.

Some positions may require additional credentials or a background check to verify your identity.

Name Cory Meyers

Telephone 716-645-2110


Email Address


Street XXX

City Buffalo

State NY

Zip Code 14260


Notes on ApplyingApplications for this position will only be accepted online. To apply, please visit:

Printable Version