StateJobsNY

NY HELPNo

AgencyFinancial Services, Department of

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50565 to $63151 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address One State Street

City New York

StateNY

Zip Code10004

Minimum Qualifications Appointment method:
List Appointment: Candidates must be reachable on the Civil Service eligible list for Secretary 2, #37-924.
Transfer: Candidates in a title eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/

Duties Description The Department of Financial Services is seeking candidates for the position of Secretary 2 located in the Life Bureau. The Secretary 2 will function with a great degree of independence in providing professional level administrative support to the Deputy Superintendent and Life Bureau Chief. Duties will include but are not limited to, the following:

• Communicates daily with DFS Executive Management, C-Suite and Government Relations executives from regulated entities and weekly with Industry Trade Groups;
• Handles confidential and/or sensitive verbal and written materials from/with the Executive Bureau;
• Handles confidential and/or sensitive verbal and written materials from/with external sources;
• Receives and prioritizes calls; determines which calls need immediate attention and which may be placed into voicemail with an accompanying email message to the intended recipient;
• Creates and maintains the Bureau’s organization chart and human resources management records, including evaluations and disciplinary actions;
• Plans, coordinates and schedules meetings for the Deputy Superintendent, Bureau Chief, Deputy and Assistant Chiefs;
• Scans and files confidential documents for the Deputy Superintendent, Bureau Chief and Deputy Chief;
• Monitors daily office operations of clerical staff;
• Trains new clerical staff with respect to phone etiquette, proper record maintenance and other office responsibilities;
• Makes travel arrangements, including airlines, car rental, hotel reservations, and submits travel vouchers and supporting documents into SFS;
• Types reports, correspondence, and memos on various software products, as needed;
• Processes Project Sunlight Reporting and Notice of Appearance Forms; and
• Updates Official Compilation codes rules and regulations books for the Bureau.

Preferred skills:

• Proficient in the Microsoft Office Suite.
• Effective and professional communication skills.
• Excellent customer service skills.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced evolving environment.
• Ability to manage multiple competing priorities.

Additional Comments Please note that positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,026 annual downstate adjustment.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Pickel

Telephone (518) 549-0189

Fax (518) 402-5071

Email Address Nicole.Pickel@dfs.ny.gov

Address

Street One Commerce Plaza

City Albany

State NY

Zip Code 12257

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than January 17, 2019 to the email address listed below. Please include (Box SEC2LIFE-04234) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Nicole Pickel
Box SEC2LIFE-04234
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: Nicole.Pickel@dfs.ny.gov
Fax: (518) 402-5071

Please note that not all applicants may be scheduled for an interview.


AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job and the accommodation would not constitute an undue hardship on the operations of the agency.