Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 01/07/19

Applications Due01/17/19

Vacancy ID63082

NY HELPNo

AgencyAgriculture & Markets, Department of

TitleSecretary

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $0 to $0 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 10B Airline Drive

City Albany

StateNY

Zip Code12235

Minimum Qualifications The ideal candidate will have previous secretarial experience and knowledge of New York State policies and procedures.

Job Requirements:
• Ability to manage multiple complex schedules
• Ability to use independent judgement
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), and aptitude to learn new computer applications
• Excellent organizational skills and ability to manage multiple priorities
• Exceptional verbal and written communication skills
• Ability to adhere to deadlines as required
• Detail oriented

Duties Description As a Secretary in the Executive office, the incumbent will:

• Provide and manage administrative support to executive staff
• Maintain the calendar and meeting schedules for executive staff
• Manage incoming phone calls and visitors for the office and respond to questions
• Review all correspondence submitted for signature
• Establish and maintain filing/recordkeeping systems
• Draft correspondence/reports as requested
• Resolve day to day operational issues
• Establish and implement procedures to maintain an efficient work flow
• Review current procedures/forms and update as necessary
• Analyze data and provide analysis results to executive staff

Additional Comments Salary will be commensurate with experience.

Please note: Appointments to exempt positions are subject to approval by the NYS Center for Recruitment and Public Service and the Division of the Budget, and employees serve at the pleasure of the Executive Chamber. Candidates may be subject to a prospective employee background investigation currently being conducted by the New York State Police and the Center for Recruitment as part of the appointment process.

Some positions may require additional credentials or a background check to verify your identity.

Name Ashlie Bloomfield

Telephone 518-457-3216

Fax 518-457-8852

Email Address humanres@agriculture.ny.gov

Address

Street 10B Airline Drive

City Albany

State NY

Zip Code 12235

 

Notes on ApplyingInterested candidates should submit their resume and cover letter to humanres@agriculture.ny.gov by January 17, 2019.

Printable Version