StateJobsNY

NY HELPNo

AgencyLabor Management Committees, Joint

TitleOffice Assistant 2 (Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $36308 to $45887 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Corporate Plaza East, Suite #502

240 Washington Avenue Extension

City Albany

StateNY

Zip Code12203

Minimum Qualifications Candidates must be a current State employee eligible for transfer, or reachable for appointment from the Office Assistant 2 (Keyboarding) list.

Excellent writing, interpersonal, organizational, and customer service skills; able to work alone and as part of a team; knowledge of Microsoft Office Suite, SLMS, and general database entry desired.

Duties Description Under the general supervision of the Employee Program Assistant (Manager of the State/CSEA Disciplinary Arbitration Panel Administration Unit), the incumbent provides secretarial support for the administration of the State/CSEA Article 33 collective bargaining appeal process.

Duties include, but are not limited to:

• Log in disciplinary grievance appeals and establish a file for each case;

• Consult existing schedules of arbitrators and set up date of hearing for each grievance;

• Process notifications of hearing dates to arbitrators, union representatives, appellants and State agency labor relations/personnel offices;

• Assist the Employee Program Assistant in the preparation of case files for review by the arbitrators. Mail case files to arbitrators in time for adequate review before hearing;

• Answer telephone inquiries from appellants, union representative and State agency management as to the status of grievances appeals and the scheduling of the hearings. Refer more complex inquiries to the Employee Program Assistant;

• Assist in the monitoring of cases to ensure that the time frames required by the CSEA contracts for the hearings and decisions are being met. Bring tardiness of hearing decisions to the attention of the Employee Program Assistant for corrective action;

• Produce notices of hearing decisions and send to appellants, union representatives and State agency labor relations/personnel offices;

• Maintain electronic and paper files for pending cases, case decisions, correspondence and financial records;

• As directed, prepare statistical reports on hearings and decisions;

• Review in-coming correspondence, assemble relevant data from files and attach it to correspondence before forwarding to Employee Program Assistant;

• Prepare responses to routine correspondence for own signature or signature by Employee Program Assistant as appropriate;

• Maintain office supply cabinet and order supplies in accordance with agency requisition regulations;

• Track billing by arbitrators and assemble all relevant documentation for review by Employee Program Assistant;

• Prepare purchase orders and vouchers, as directed by Employee Program Assistant;

• Assist Time and Attendance Administrator with secretarial/clerical tasks.

Additional Comments Free parking on site.

The Governor’s Office of Employee Relations/NYS Labor-Management Committees does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, or disability in the admission to, access to, or employment in their programs or activities. Reasonable accommodation will be provided upon request.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicholas Giuliano

Telephone

Fax

Email Address HR@goer.ny.gov

Address

Street Agency Building #2, 8th Floor

Empire State Plaza

City Albany

State NY

Zip Code 12223

Notes on ApplyingTo apply, please send cover letter and resume to HR@goer.ny.gov (M.S. Word or PDF is the preferred format). You can also send via US Mail. Please reference Vacancy No. 63221 when applying.