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Minimum Qualifications MINIMUM QUALIFICATIONS:
Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law.
Duties Description POSITION DESCRIPTION:
The Office for People With Developmental Disabilities (OPWDD), Office of Communications and Public Affairs, is seeking to fill a Secretary 2 position. The position will report to the Director of Communications and Public Affairs and will work to support with the members of the Communications and Public Affairs Team. Responsibilities of the Secretary 2 may include, but are not limited to the following:
PRIMARY DUTIES AND RESPONSIBILITIES:
• Schedule and organize meetings, conference calls, and video conferencing on behalf of the Communication’s Office. This process includes securing conference rooms and video conference capabilities, collection of and forwarding of needed meeting materials, and obtaining transportation and travel logistics.
• Effectively and professionally answer, respond, track and redirect phone calls received in the Communication’s office.
• Maintain logs and data systems of various information relative to day-to-day operations of the office; including but not limited to photo consent and releases, media clippings
• Prepare necessary travel vouchers, purchase requisitions, etc.
• Manage multiple email accounts, including Commissioners Correspondence, Communications and People First Waiver
• Maintain agency calendar of events
• Maintain incoming/out-going correspondence including assignment to appropriate staff, review of drafted correspondence, tracking and analytical analysis of correspondence
• Ensure timely reporting to Governor’s office on bi-weekly and PR/RFP reports
• Project Management and tracking
• Perform other office duties as required
The successful candidate will be comfortable working in a fast-paced office and have strong inter-personal skills, phone skills, organization skills, problem solving skills; have the ability to manage multiple priorities effectively; have strong attention to detail; and software skills including Microsoft Outlook, Word and Excel.
Additional Comments Please note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.
44 Holland Avenue