Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 01/16/19

Applications Due01/30/19

Vacancy ID63457

NY HELPNo

AgencyCorrection, Commission on

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $50547 to $61229 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Alfred E Smith Bldg.

80 South Swan Street

City Albany

StateNY

Zip Code12210

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law. Candidates on the eligible list will be considered, and need not apply to this posting.

Duties Description The Secretary 2 will be assigned to the Commission’s Support Operations Unit and will be responsible for performing a full range of secretarial and administrative services in support of the agency and Director of Operations. Duties will include, but are not limited to, monitoring and tracking assignments, correspondence, work projects and reports for field operations, specialized secure detention facilities, Freedom of Information (FOIL) requests, and Raise the Age related tasks and following up as necessary; tracking incoming and outgoing correspondence; answering and screening phone calls; maintaining hard copy and electronic files; sending, receiving and tracking pre-facility evaluation surveys; gathering and preparing information for monthly Commission meetings and taking meeting minutes; managing and updating information in the Statewide Financial System (SFS) including purchases and travel expense reports; and providing support to Counsel’s Office.

The Secretary 2 also prepares reports for the Juvenile Justice Inspectional Program; drafts responses for review by the Director; and proofreads and disseminates correspondence such as the Commission Annual Report, Minimum Standard revisions, and quarterly classification reports. The Secretary 2 works with a high level of independence and maintains confidentiality as needed.

Additional Comments REASONABLE ACCOMMODATION: The State Commission of Correction provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Derick Eng, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Derick Eng.

Some positions may require additional credentials or a background check to verify your identity.

Name Diane Nightingale

Telephone (518) 402-0605

Fax (518) 457-4000

Email Address dcjsjobs@dcjs.ny.gov

Address

Street Alfred E. Smith Bldg.

80 South Swan Street

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting #63457 in your email / cover letter.

DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.

Printable Version