Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 01/18/19

Applications Due01/31/19

Vacancy ID63572

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Specialist 1 (Appointment may also be made at the Trainee 1 level and serve up to a two-year traineeship)

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $56745 to $70415 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address OPWDD - Central Office

44 Holland Avenue

City Albany


Zip Code12229

Minimum Qualifications MINIMUM QUALIFICATIONS:

Candidates must be reachable for appointment on the current Civil Service Eligible List, Professional Careers Opportunity(PCO) or OPWDD’s Central Office Public Administration Traineeship Transition(PATT). Appointment will be made at the traineeship level.
Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4 or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

This position is in a fast-paced office with multiple changing responsibilities. The successful candidate will be expected to work between the hours of 9 am – 5 pm; be comfortable working in a fast-paced office; have flexibility regarding their schedule, as needed; and have strong inter-personal skills, phone skills, organization skills, problem solving skills; have the ability to manage multiple priorities effectively; have strong attention to detail; and software skills including strong Microsoft Outlook, Word, PowerPoint, Adobe Acrobat Pro, and Access and a working knowledge of Excel, and SharePoint.

Duties Description

As a member of the OPWDD Commissioner’s Office, the selected candidate will act as an Executive Assistant for the Acting Commissioner. The candidate will provide additional support, as needed, to the Acting Executive Deputy Commissioner and the Acting Commissioner.

• Mentoring and training (as needed) to other Central Office Executive Administrative Staff
• Professional written and oral communication on behalf of the Acting Commissioner and the Commissioner’s office with Executive Leadership, other state agencies, federal government staff, internal and external stakeholders and elected appointed officials
• Proofread all correspondence submitted for the Commissioner’s signature in accordance with established policy or instructions
• Daily evaluation of Acting Commissioner’s Calendar to eliminate and prioritize meetings and to coordinate and supply meeting materials for scheduled meetings
• Schedule and organize meetings, conference calls, video conferencing, and public speaking on behalf of Commissioner’s office. This function will coordinate with Executive Leadership, other state agencies, Federal government staff, and internal and external stakeholders. This process includes securing conference rooms and video conference capabilities, collection of and forwarding of needed meeting materials, and obtaining transportation and travel logistics
• Proofread, assemble, and coordinate documents and related materials for meetings and wide distribution
• Prepare as necessary travel vouchers, purchase requisitions, etc.
• Provide support for quarterly Advisory Committees
• Maintain/organize paper and computer based topic files, office materials, and confidential information
• Track employee absences and manage time sheets
• Perform other office duties as required

Additional Comments Please note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer

Some positions may require additional credentials or a background check to verify your identity.

Name Danielle Vezzi

Telephone 518-473-9689

Fax 518-474-9902

Email Address


Street OPWDD, Human Resources

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingNOTE: Pending Division of Budget approval to fill

(Appointment may also be made at the Trainee 1 level and serve up to a two-year traineeship)

(Traineeship 1, NS equated to a Grade 13, $45,213 –$56,793)

Submit cover letter and résumé by January 31, 2019. Please reference the above EOA #2019-12 in all correspondence.

Printable Version