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67 Riverside Drive
Minimum Qualifications Candidates must be in title, or eligible for 70.1 transfer, or reachable on the Civil Service Eligible List. Candidates must be currently certified by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT). Refer to the GOT-IT website for qualifications for provisional appointment.
Duties Description POSITION DESCRIPTION:
This employee will perform technical activities involving the maintenance, review, and use of medical records within Region 2 Broome OPWDD. They will review diagnostic and therapeutic medical records for completeness and accuracy to ensure compliance with accreditation and legal requirements; ensure records reflect the current and future treatment needs of individuals receiving care; supervise and perform coding of diseases, diagnoses, operations, and procedures; participate in committees concerned with the clinical and administrative policies and procedures governing medical records when assigned; and assist and train facility staff in resolving problems with proper medical records maintenance and use as assigned. They will perform a wide variety of activities related to the receipt, review, data-entry, maintenance, storage, transfer, and disposal of records. This includes physical records and records within the OPWDD Electronic Health Records system.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Review records for completeness and accuracy to ensure compliance with regulatory, and legal standards and requirements.
• Possess and maintain strong computer abilities, in addition to communication and data entry skill to support the Health information management office in day to day operations.
• Determine that the necessary components are present and complete in the record; notify appropriate staff of discrepancies.
• Review admission and discharge charts to determine accuracy of documentation; directly follow up with appropriate staff when deficiencies occur to ensure records reflect the current and future treatment needs of individuals.
• Collect, review, and process all medical and clinical services documentation of facility staff, as required for Medicaid funding.
• Select and abstract information from the record; as needed.
• Correspond with individuals and entities regarding inquiries for information from records in accordance with established policies, procedures, and legal standards.
• Apply and implement legal and regulatory policies, procedures, and requirements for access and disclosure of Protected Health Information (PHI), and report privacy issues and breaches.
• Preserve, prepare and file records for archive storage in accordance with established policies and procedures.
• Provide technical assistance and guidance to staff on records maintenance and use, including records contained in automated patient information systems.
• Collaborate with staff in resolving problems with records maintenance and use.
• Prepare, retrieve, and participate in data collection and presentation for clinical and administrative review of records policy and procedures.
• Coordinate with administrative, clinical, and clerical staff to retrieve data and information.
• Train staff in records keeping procedures and data management used to meet local, State, and federal guidelines.
• Collaborate with committee participants concerned with clinical and administrative policies and procedures governing records.
• Refer records that deviate from established standards to supervisor for further investigation.
• May supervise lower level clerical and support staff.
• Other duties as assigned.
Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Equal Opportunity/Affirmative Central Office at (518) 402-7644 or Email at Affirmative.Action@opwdd.ny.gov to obtain information and RA forms.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingSubmit Response to Posting form, cover letter, and résumé by February 12, 2019 to:
Broome DDSOO Human Resources Office
249 Glenwood Road
Binghamton, NY 13905
Please reference EOA # 190212B in all correspondence.