StateJobsNY

NY HELPNo

AgencyFinancial Services, Department of

TitleOffice Assistant 3 (HR)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $47899 to $59916 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Commerce Plaza

City Albany

StateNY

Zip Code12257

Minimum Qualifications Appointment method:

List Appointment: Candidates must be reachable on the Civil Service eligible list for Office Assistant 3 (Human Resources), #37-840.

Transfer: Candidates in a title eligible for transfer via Section 70.1 of the Civil Service Law are encouraged to apply. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/

Duties Description The Department of Financial Services (DFS) is seeking candidates for the position of Office Assistant 3 (Human Resources) in the Human Resources Management office. The Office Assistant 3 (Human Resources) will be responsible for providing vital clerical support to the Human Resources Management staff. Duties include, but are not limited to:

• Assists with coordination of new Financial Services Examiner (FSE) 1 traineeship classes, prepares interview schedules, detailed spreadsheets and provides proper and clear communication to business units;
• Tracks FSE 1 candidate applications and FSE 1 traineeship recruitment timeline and processes;
• Prepares FSE 1 score verification packets, prepares written correspondence related to the FSE 1 recruitment, and downloads, tracks and maintains FSE 1 eligible lists;
• Assists with projects related to advancing the FSE 1 Traineeship agenda as assigned;
• Provides administrative duties in support of the FSE 1 Traineeship Governance Committee;
• Prepares FSE Traineeship and/or Governance Committee meeting agendas, correspondence, communication, and calendar appointments;
• Prepares Actuary score verification packets and tracks and maintains Actuary eligible lists;
• Develops and maintains effective procedures for timely probationary performance evaluations and for annual employee work performance ratings and appraisals;
• Provides administrative support for performance management program;
• Maintains and transmits Agency Title Listing Report of required filers of the Department, and updates JCOPE database;
• Maintains and monitors various HR related mailboxes;
• Maintain and manage the maintenance of a variety of personnel office records, such as the personal history file, position control file, title folders, current subject files, health insurance application files, insurance claim files, correspondence files, and examination files;
• Supervises clerical support staff; and
• Performs various other duties in support of office operations.

Preferred Skills:

Excellent writing and communication skills, self-starter, outgoing, team oriented, attention to detail, organized and the ability to work effectively and professionally with higher level management staff is essential. Computer proficiency in Microsoft Office Suite, including Outlook, Word, Excel, etc is a mandatory component of the assignment. Familiarity with LATS, SFS and HRIS is desirable.

Some positions may require additional credentials or a background check to verify your identity.

Name Darlene Clemente

Telephone (518) 474-0873

Fax (518) 402-5071

Email Address Darlene.Clemente@dfs.ny.gov

Address

Street One Commerce Plaza

City Albany

State NY

Zip Code 12257

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than February 20, 2019 to the email address listed below. Please include (Box OA3-HRM-00721) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Darlene Clemente
Box OA3-HRM-00721
New York State Department of Financial Services
Human Resources Management
One Commerce Plaza
Albany, NY 12257
Email: Darlene.Clemente@dfs.ny.gov
Fax: (518) 402-5071
All candidates that apply may not be scheduled for an interview
AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.