Review Vacancy
TitleSecretary I - University Police Department (Provisional or Transfer)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40324 to $40324 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Secretary 1.
Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title approved for transfer to Secretary 1, SG-11.
Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a non-permanent provisional appointment may be considered. For non-permanent provisional appointment, candidates must have one year of perm competitive or 55b/c service as a: Data Entry machine Operator, Keyboard Specialist 1, Keyboard Specialist 2, Law Department Document Specialist, Office Assistant 1 Keyboarding, Office Assistant II Keyboarding, or Senior Data Entry Machine Operator.
Provisional candidates must take the examination for Secretary 1 when it is next offered, and must be reachable on the resulting eligible list to maintain employment.
CONDITIONS OF EMPLOYMENT: This will be a permanent or non-permanent provisional appointment. Provisional candidates must take the examination for Secretary 1 when it is next offered, and must be reachable on the resulting eligible list to maintain employment. Promotions and transfers may change appointees' negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.
•Must be proficient with Microsoft Office applications.
•Must have experience with formatting and keyboarding tasks.
Duties Description Job Description:
SUNY Delhi seeks a dynamic, forward thinking and engaging Secretary I to join the University Police Department (UPD). SUNY Delhi prides itself on being a welcoming college community for all. Diversity, equity and inclusiveness are integral components of the highest quality academic programs and the strongest campus climate. The college seeks a wide range of applicants for positions so that inclusive excellence will be affirmed.
The Secretary I is the principal administrative support for UPD and is responsible for coordinating efficient daily secretarial/clerical duties and associated support for the department.
Primary duties include:
•Providing prompt and professional customer service to faculty, staff, students, and visitors to UPD by delivering information, responding to questions, providing direction, and triaging general inquiries.
•Processing daily incident reports, distributing and maintaining incident logs, and dispatching officers as necessary.
•Preparing correspondence and reports, as assigned.
•Monitoring the fire alarm system, the processing of fingerprint cards, as appropriate, and processing of Seal Orders for arrests.
•Monitoring budget allocations, ordering office supplies, purchasing of department equipment, tracking orders, and reconciling monthly statements.
•Processing fund allocations for student workers and oversee student schedules.
•Processing payments for student parking pass sales, order parking decals for faculty and students, and distribute visitor parking passes to guests providing guidance on appropriate parking details.
•Processing travel requests and vouchers for staff.
•Maintaining student records, which includes receiving, posting, and distributing judicial letters, and keep the PNG list accurate.
•Maintaining key card files for faculty and staff, and the campus Lost & Found.
•Assisting with reviewing and revising policy and procedure manuals.
Additional Comments Full-time 12 month position
•Status: Probationary/Permanent eligible
•Unit: Administrative Services, SG-11
•Starting Salary: $40,324.
•Schedule: Monday - Friday, occasional weekends
•Reports to: Chief of University Police
•Location: University Police Department, SUNY Delhi campus
•This position offers full New York State CSEA, benefits which are among the most comprehensive in the country with an excellent fringe benefits package
•SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans.
•SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.
• Although the vacancies are in the areas indicated, the appointing authority shall have the right to direct appropriate transfers and reassignments of employees to other areas.
Some positions may require additional credentials or a background check to verify your identity.