Review Vacancy
AgencyState Comptroller, Office of the
TitleProgram Aide - Item# 07355
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $45159 to $55008 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must be reachable on the Program Aide eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
To be eligible for a 70.1 transfer to a Program Aide, SG-13, a candidate must have one year of permanent competitive service in a qualifying title allocated to a salary grade 11 or higher.
Duties Description • Assist in monitoring IT expenditures related to procurement transactions and with ensuring applicable finance laws and agency procedures are followed.
• Research providers for requested goods and services.
• Initiate and complete the purchase of goods and services, which includes obtaining quotes, populating required documentation, verifying documentation accuracy, compliance with policies and laws, sending purchase orders to vendors, tracking the progress of the transaction, and coordinating timely delivery and payment.
• Create requisitions for requested purchases using the Statewide Financial System (SFS).
• Complete purchase requests based on thresholds and policies using a New York State issued procurement credit card.
• Provide advice to and assist supervisors in evaluating and coordinating unit work operations and procedures.
• Maintain documentation for all purchases of goods and services (e.g. purchase requests, vendor quotes, correspondence with requestors and vendors, etc.).
• Document and update procurement procedures as needed for CIO staff and IT Fiscal Services.
• Assist with the facilitation of continuing education of CIO staff on procurement procedures.
• Participate in prioritizing workload of purchase requests.
• Leads the tracking of software and hardware maintenance renewals by ensuring that all records are kept up to date.
• Update tracking system on daily basis with purchasing information (e.g. requestor information, category of purchase, where purchase is charged to, etc.).
• Follow up regularly on outstanding items related to purchases with CIO staff and vendors.
• Communicate regularly with CIO management and vendors regarding purchase requests, statuses, payments, etc.
• Serve as liaison between OSC’s Finance Office and CIO staff by monitoring the progress of purchase requests, payments, contracts, etc.
• Complete research and training to stay current with changes in procurement laws, techniques and internal procedures, and ensure knowledge transfer occurs with appropriate stakeholder.
• Complete other duties as related to purchasing and procurement as requested.
• Assign work to team based on priority of request and skill of team member, and to optimize knowledge sharing within the team.
Additional Comments Knowledge, Skills, and Abilities
• Excellent analytical and organizational skills.
• Excellent interpersonal skills, including oral and written communication, and the ability to effectively communicate with executive staff and the vendor community.
• Proficient experience with Microsoft Excel and Word.
• Detail oriented, and the ability to manage multiple tasks, prioritize competing requests and meet deadlines while producing an accurate work-product
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.state.ny.us
Address
Street 110 State Street, 12th Floor
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than March 28, 2019. Please reference Item #07355 – GOER-MPM when responding. The GOER Vacancy # should not be included.