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Review Vacancy

Date Posted 03/20/19

Applications Due04/01/19

Vacancy ID65352

AgencyMotor Vehicles, Department of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $48728 to $59186 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS DMV

6 Empire State Plaza Swan St Building

City Albany

StateNY

Zip Code12228

Minimum Qualifications Current New York State employees, with one year of permanent service in a Grade 12 or higher title eligible for transfer under Section 70.1 of the Civil Service Law, or currently in an Office Assistant 3 (Calculations) position eligible for transfer.
You may be eligible for Section 70.1 transfer if you have one year of permanent/contingent-permanent, competitive service in a transfer eligible title.

Duties Description The incumbent of this position will work in DMV'S Governor’s Traffic Safety Committee office in the Swan St Building in Albany. The successful applicant in this position will spend most of their work time performing mathematical operations, and/or clerical activities related to mathematical operations, in the service of agency or program functions, primarily as described in the illustrative duties listed below. These activities will include creating spreadsheets, using calculators, and other means of performing calculations. These activities also will include entering information into, offering basic interpretations of information within, or retrieving information from various computer databases, including the Statewide Financial System and/or Microsoft Access or similar computer database software package. The position’s duties may incorporate, but are not limited to, financial (including record-keeping, bookkeeping, and reconciliation activities), purchasing, or statistical functions.
The incumbent will supervise lower-level Office Assistants and perform the more complicated calculations work and is also expected to understand the activities of the program area within which they work in order to answer questions and explain or clarify procedures, and use independent judgment to make decisions and resolve problems.
Duties include the following:
-Perform account clerical audits for programs in which there are a large number and variety of transactions, verifications, checks, and computations, and where the written procedures are changed frequently.
-Review claims for payment from grantees for conformance with State and Federal rules. These claims for payment can be very complex and must be reviewed meticulously to ensure that they comply with all federal and state requirements as well as the approved spending of the grant, and must be reviewed and paid timely to prevent interest being owed due to the prompt payment law.
-Reconcile payment with grant budget.
-General office tasks (such as filing, answering unit phone, etc.)
-Supervise and oversee the processing of payments by two Office Assistant 2 positions.
Minimally, this job requires great attention to detail and accuracy in calculating vouchers as well as customer service skills used in corresponding and speaking with grantees.

Additional Comments Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

Name Amy Pertgen

Telephone (518) 474-5111

Fax (518) 473-6946

Email Address amy.pertgen@dmv.ny.gov

Address

Street 6 Empire State Plaza

Swan Street Building

City Albany

State NY

Zip Code 12228

 

Notes on ApplyingPlease submit a cover letter (referencing the Vacancy ID noted at the top of this posting) indicating how you meet the qualifications for appointment, and a clear and concise resume to the contact name above. Candidates may be asked for their social security number to verify NYS employment history and transfer eligibility.

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