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Review Vacancy

Date Posted 04/04/19

Applications Due04/19/19

Vacancy ID65883

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 220 White Plains Road, 6th Floor

City Tarrytown

StateNY

Zip Code10951

Minimum Qualifications MINIMUM QUALIFICATIONS:

1. Must currently be a permanent Office Assistant 2;
OR
2. Must be active and reachable on the Civil Service Eligible List for Office Assistant 2;
OR
3. Eligible for 70.1 transfer in a designated title determined by the New York State Department of Civil Service. Must take a performance exam to demonstrate keyboarding skills, if you have not held an Office Assistant 1 position.
OR
4. Eligible for provisional appointment*

NOTE: Provisional appointments will only be considered if there are insufficient In-Title and/or Civil Service List
candidates. To qualify for provisional appointment, you must have one year of permanent service in a
clerical or keyboarding title allocated to Grade 4 or higher.

Duties Description POSITION DESCRIPTION:
Office Assistants 2 either supervise two or more Office Assistants 1 or other lower-level staff; and/or directly perform the more difficult or complicated clerical processing and office support work for which substantive knowledge of the program area is required.

PRIMARY DUTIES AND RESPONSIBILITIES:

The Office Assistant 2 is assigned to Westchester County Teams 2 & 3 and is the Treatment Team Leaders' chief clerical support and will perform the following duties and responsibilities:

1. Maintain IRMA entries and organize reportable incident files.
2. TABS data entry, which is necessary to assure revenue generation.
3. Typing and compiling the necessary documents for all time-sensitive Plans of Corrective Action in response to Statements of Deficiencies related to the health and safety of the individuals living in our state-operated community residences.
4. Screen phone calls and forward to the appropriate staff person.
5. Medical Billing Pilot Entry Program.
6. Monthly Residential and Day Habilitation billing and data entry.
7. Review Quarterly Trial Balances.
8. Monitor and collect monthly fire drills.
9. Maintain and update Service Recipient Record Binders.
10. Update DDP2s when necessary.
11. Monitor and track Facility Max requests.
12. Maintain office supply records and files.
13. Type correspondence, individual reports and evaluations, as needed.
14. Other duties as assigned.

Additional Comments Please note:

• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact NYS OPWDD Workforce and Talent Management Central Office at (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name HVDDSO

Telephone 845-947-6000

Fax 845-947-6189

Email Address hv.internal.apps@opwdd.ny.gov

Address

Street 7 Wilbur Rd.

City Thiells

State NY

Zip Code 10984

 

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