Review Vacancy
TitleOffice Assistant 1 (Stores/Mail) Mail Services/Central Warehouse Office
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $31245 to $31245 Annually
Minimum Qualifications Must hold or have held the title of Office Assistant 1 (Stores/Mail) on a permanent basis or be reachable on the full-time permanent Office Assistant 1 NYS Civil Service list. You may also be eligible to transfer if you another Office Assistant 1 title.
Duties Description Summary: Perform office assistant/stores clerk duties, backup mail clerk, and warehouse staff.
Major Responsibilities:
• Prepare all outgoing USPS and UPS parcels, including
Standard (Bulk) mailings.
• Respond to faculty and Staff mail/parcel questions.
• Log all incoming UPS and FedEx packages daily.
• Use TMA online ordering system to receive Central Stores
orders.
• Keep Central Stores inventory updated, provide supply list
to OA2 for ordering
• Fill orders to be delivered to campus departments.
• Work with OA2 on monthly p-card charges and certification
for department
• Responsible for recording departmental mail charges and
preparing monthly and annual reports.
• Serve as a back-up for campus mail delivery
• Check shipping document against purchase order to insure
accuracy of shipment.
• Sign receipt for shipment.
• Reorder supplies for mail services.
• Occasionally operate a motor vehicle to pick up and deliver
mail.
• Unload, load, or assist others in unloading materials,
utilizing appropriate materials handling equipment when
does not interfere with mail/stores responsibilities.
Ability to bend, lift, climb and walk for long periods.
Ability to prepare and maintain standard numerical records and reports.
Ability to operate variety of machines.
Ability to operate a variety of materials handling equipment such as a forklift and pallet jacks.
Ability to perform tasks accurately within prescribed time frames.
Ability to read and use a variety of supply catalogs.
Some positions may require additional credentials or a background check to verify your identity.