Review Vacancy
AgencyMental Health, Office of
TitleOffice Assistant 1, Central Office;
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $31245 to $38651 Annually
Minimum Qualifications This is a transfer opportunity for current New York State employees only who are eligible to transfer via Section 70.1 of the Civil Service Law - candidates must have on year of permanent service in a title approved for transfer by Civil Service within two salary grades of the Grade 6 level.
Duties Description The Office of Mental Health is recruiting to fill an Office Assistant 1, Grade 6, vacancy in the Bureau of Facility Personnel Services (FPS). The incumbent will provide general clerical support in FPS including support in the Central Transactions Unit (CTU) and the Central Recruitment Unit/Lists (List Unit).
The CTU is responsible for entering personnel transactions into the OMH and NYS automated systems, assisting Human Resources staff with transactions, resolving payroll certification issues, and producing reports from NYSTEP and PayServ.
The List Unit provides centralized list ordering, canvassing, and interview scheduling services for OMH facilities. The List Unit staff work with the Department of Civil Service to appropriately order, process and maintain mandatory, decentralized and general eligible lists.
Duties may include, but are not limited to the following:
• Providing general office support including answering phones, maintaining files, scheduling meetings, etc.
• Entering personnel and payroll information submitted by OMH facility personnel offices into the NYSTEP (Civil Service) and PayServ (Office of the State Comptroller) systems.
• Run reports to acquire information submitted by OMH facility personnel offices.
• Verify transaction information submitted by facility personnel offices prior to entry into the NYSTEP and PayServ systems.
• Monitor transaction information submitted into NYSTEP and PayServ to ensure appropriate processing of transactions.
• Perform liaison activities with the Department of Civil Service, Central Office and Facility Personnel Offices to resolve list issues, ensure valid list appointments, and assure that all appropriate sign-offs (clearance numbers, list approvals, item assignments, etc.) are received to enable facilities to make timely appointments.
• Receiving phone calls from eligible list candidates, opening mail, using the Civil Service automated system to code lists, develop lists of acceptors, and finalize lists for Civil Service.
• Assisting the Central Recruitment Unit/Exams with entering decentralized exam applications into a computerized database.
Additional Comments You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.
Some positions may require additional credentials or a background check to verify your identity.
Email Address omhhrm@omh.ny.gov
Address
Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID # in the subject line of your email when applying.
You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.