StateJobsNY

NY HELPNo

AgencyHigher Education Services Corporation

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $51576 to $64414 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address Adam Clayton Powell Jr. State Office Building

163 W 125 Street

City New York

StateNY

Zip Code10027

Minimum Qualifications Employees who possess the following minimum qualifications may apply:

1. Permanent competitive service or contingent-permanent competitive service as a Secretary 2 OR
2. Eligibility for transfer under Section 70.1 of the Civil Service Law into Secretary 2

Preferred qualifications: bilingual or multilingual communication skills

Duties Description This position is responsible for providing administrative and clerical support for high-level executives, as well as outreach staff, fellows and/or interns in HESC’s New York City office. Duties include but are not limited to:

1. Coordinate office management activities, including supplies, equipment and space modifications.
2. Maintain executives’ agendas and assist in planning appointments, board meetings, conferences etc.
3. Identify matters of top priority for proper handling.
4. Handle confidential emails and/or documents, ensuring they remain secure.
5. Ensure timely responses to incoming requests or correspondence.
6. Schedule meetings, including coordinating meetings between the agency’s Albany and NYC offices.
7. Manage and coordinate travel arrangements, including the preparation of travel requests and vouchers.
8. Meet and greet visitors.
9. Receive and screen phone calls, routing callers to appropriate staff members.
10. Coordinate responses to information requests.
11. Prepare and/or review reports, correspondence or presentations.
12. Maintain office procedures.
13. Perform other duties as assigned.

Additional Comments NOTE: The hours of this position require working between 8:00 a.m. and 5:00 p.m.

Please be sure to include a valid daytime telephone number and e-mail address on your resume and/or cover letter.

To apply for this position, eligible individuals must send a resume and cover letter detailing how they meet the above minimum requirements via e-mail to resumes@hesc.ny.gov with "Secretary 2" in the subject line. Resumes and cover letters must be received by May 28, 2019.

Some positions may require additional credentials or a background check to verify your identity.

Name Bureau of Human Resources Management

Telephone (518) 474-7556

Fax (518) 473-6685

Email Address resumes@hesc.ny.gov

Address

Street 99 Washington Avenue

City Albany

State NY

Zip Code 12255

Notes on ApplyingNOTE: The hours of this position require working between 8:00 a.m. and 5:00 p.m.

Please be sure to include a valid daytime telephone number and e-mail address on your resume and/or cover letter.

To apply for this position, eligible individuals must send a resume and cover letter detailing how they meet the above minimum requirements via e-mail to resumes@hesc.ny.gov with "Secretary 2" in the subject line. Resumes and cover letters must be received by May 28, 2019.