Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleSecretary 1 - EOA #2019-578
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41130 to $50405 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
1. Candidates must have permanent competitive status as a Secretary 1 and be eligible for a lateral transfer.
OR
2. Eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title.
Duties Description POSITION DESCRIPTION:
The Office for People With Developmental Disabilities (OPWDD), Division of Enterprise Solutions/Business Office at Region 1 Western Office, is seeking to fill a Secretary 1 position. The position will provide support to the Business Office. This includes a full range of secretarial duties including but not limited to the following:
PRIMARY DUTIES AND RESPONSIBILITIES:
• Receiving correspondence and phone inquiries, handling them as needed, and when applicable routing them to the appropriate staff.
• Serving as the gatekeeper and guide to Business Office services, assisting other departments and staff in using the services.
• Submitting and tracking requests for B-1184 expenditure approvals.
• Preparing miscellaneous reports.
• Transmitting instructions from the Business Officer to subordinates and following up to see that instructions are carried out and deadlines are met.
• Organizing and coordinating information flow by acting as liaison among key staff and other employees.
• Ordering supplies for the department.
• Reviewing and checking time records.
• Tracking and typing staff evaluations.
• Updating employee information and assisting employees with password resets in the Statewide financial system.
• Assisting Business Office management with various projects.
• Resolving day-to-day operational problems.
Additional Comments Please note:
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.