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Review Vacancy

Date Posted 05/23/19

Applications Due06/03/19

Vacancy ID69277

AgencyGeneral Services, Office of

TitleOffice Assistant 2 (Stores/Mail)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36772 to $45200 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Empire State Plaza

City Albany

StateNY

Zip Code12242

Minimum Qualifications Current Office of General Services employee with permanent, contingent-permanent, or 55b/c service as an Office Assistant 2 (Stores/Mail) and interested in reassignment; OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Office Assistant 2 (Stores/Mail); OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 7 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees reachable on the Civil Service eligible list will be/have been canvassed and should not respond to this posting. If you are on the eligible list and not reachable you may be eligible for transfer and are encouraged to access GOT-IT on the Civil Service website to determine transfer eligibility.

Duties Description Duties Description
• Supervise staff in the maintenance and operation of an operational program unit that stocks tools, supplies and materials.
• Initiate purchases of stock items for replenishment using credit card and purchase requisitions; complete required paperwork and record accounting in the Statewide Financial System (SFS) and in the AiM Computerized Maintenance Management System.
• Compile, review and maintain data from contracts, purchase orders, requisitions, and other documents in order to assess supply needs.
• Verify inventory computations by comparing them to physical counts of stock and investigate discrepancies or adjust errors.
• Load, unload and place in proper locations deliveries of supplies and materials.
• Issue or distribute materials, products, parts, and supplies and record data into AiM for all transactions.
• Clean and maintain supplies, tools, equipment, and storage areas to ensure compliance with safety regulations.
• Recommend disposal of excess, defective or obsolete stock.
• Maintain a variety of storeroom records and preparation of weekly and monthly reports.
• Communicate with agency staff, users and vendors to resolve discrepancies.
• Provide subordinates with specific instructions concerning the preparation of documents, processing of materials and maintenance of records.

Additional Comments Operational Needs:
• Ability to bend, lift, climb, and to stand and walk for long periods of time.
• Ability to lift up to 50 pounds.
• Ability to operate a variety of materials handling equipment such as forklifts and pallet jacks.
• Successful completion of OSHA forklift training and certification within 90 days of appointment.
• Travel between storeroom locations.
• Occasional mandatory overtime.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/HM/12020

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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