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Review Vacancy

Date Posted 08/26/19

Applications Due09/26/19

Vacancy ID73411

NY HELPNo

AgencyEmpire State Development, NYS

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12207

Minimum Qualifications Must be reachable on the Secretary 1 list, currently in a permanent Secretary 1 position, or eligible for a transfer within two grades of grade 11, under Section 70.1 of the Civil Service Law. You may be required to take a typing proficiency exam. Proficiency in SFS, Outlook, Word and Excel required.

Duties Description The incumbent of this position will be responsible for providing administrative support within the Division of Tourism at the NYS Department of Economic Development.

Duties include but are not limited to:

• Open and distribute mail, answer phones, direct calls and schedule meetings, including providing back up to the Executive Assistant to the Executive Director / VP of Tourism
• Process department billing through the Statewide Financial System (SFS) and assist other staff with billing matters and SFS questions
• Track and report on the status of billing and alert staff of delays or additional documents required
• Reconcile the division’s procurement card for purchases and follow up on all requisitions
• Research and prepare responses to requests for division approval of special event road closures
• Provide administrative support for departmental initiatives, programs and personnel including matching funds, international tourism, trainings, workshops and promotional tourism events
• Assist with event preparation as needed within prescribed timeframes
• Assist in processing requests for tourism information or items
• Order office supplies for the division
• Other secretarial duties as assigned

Additional Comments SALARY RANGE: $41,130 – $50,405

Some positions may require additional credentials or a background check to verify your identity.

Name Amy Walsh

Telephone 5182925179

Fax

Email Address DED-HR@ESD.NY.GOV

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12207

 

Notes on ApplyingIf interested in this position, please forward a cover letter and resume to the e-mail address above by September 26, 2019. Be sure to indicate the position title, Vacancy ID# and location you are applying for and specify how you meet the minimum qualifications in your cover letter.

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