Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41130 to $50405 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Candidates must be reachable for appointment from the current Civil Service eligible list for the title
OR
Transfer: Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section (i.e. 70.1, 70.4) of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades
Preferred Qualifications:
• Ability to manage changing priorities in a fast-paced office environment.
• Strong organizational skills.
• Attention to detail.
• Excellent communication skills.
• High proficiency with Microsoft Outlook, Word, Excel and Access.
• Strong knowledge of professional correspondence formatting.
• Ability to proofread and edit all correspondence prepared for signature.
• Desire to contribute to a team-oriented workplace.
Duties Description POSITION DESCRIPTION:
The Office for People With Developmental Disabilities (OPWDD) provides high-quality, person-centered services, supports and advocacy to approximately 136,000 individuals with developmental disabilities in New York State. We are guided in our interactions with the people we serve and each other by compassion, dignity, diversity, excellence and honesty.
The Secretary 1 will provide support to the Bureau of Assessment Oversight and Coordination (BAOC), while performing a wide variety of tasks to maintain efficient workflow within BAOC Operations across the state.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Responding to correspondence, work independently to ensure all written correspondence are received/logged and answered appropriately.
• Answering and directing assessment related calls- including calls from parents/family members. Self-advocates, not for profit agencies, and DDRO/DDSO staff across the entire state. All calls go through this office to ensure they are appropriately relayed to the staff that can best provide the answer to their questions.
• Organize and coordinate administrative activities- the incumbent will be responsible to help organize the scheduling of supervisor’s and bureau leadership staff daily responsibilities, including running TABS and UAS-NY reports, scheduling meetings, and keeping track of assessor time off and travel.
• Prepare reports and spreadsheets for the leadership - the incumbent will help maintain the assessor caseload reports which are critical to maintaining assessor assignments, QA reviews of completed assessments, and various tracking reports as necessary.
• Input quality survey reviews received – Receive and log responses for all assessment surveys for monthly reporting.
• Track assessors travel across the state.
• Schedule meetings and send out assessment operations notifications - Incumbent will send out notification of scheduled meetings as received.
• Take minutes during bureau meetings - Incumbent will be responsible for disseminating an agenda, taking attendance and, once approved, dissemination of meeting minutes to participants.
• Review calendars for bureau leadership - Incumbent will ensure bureau leadership III are reminded of upcoming events and provide necessary back up.
Additional Comments Please note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.