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Review Vacancy

Date Posted 09/12/19

Applications Due12/31/19

Vacancy ID73967

NY HELPNo

AgencyUniversity at Albany

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36772 to $43996 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address SUNY Albany, The Graduate School

1400 Washington Avenue

City Albany

StateNY

Zip Code12246

Minimum Qualifications This Position is Posted Open Until Filled

MINIMUM REQUIREMENTS:
•Candidates must have a reachable score on the Office Assistant 2 list; or
•Have a current permanent appointment with 1 year of service as a Office Assistant 2 (or as a title eligible for transfer to Office Assistant 2 ); or
•Appointment as Office Assistant 2 here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
•Be a former state employee eligible for reinstatement to the title of Office Assistant 2

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Duties Description Incumbent will perform complicated clerical processing and office support activities requiring substantive knowledge of The Graduate School; Provide front desk reception duties, including fielding/transferring calls, maintaining call records, answering email inquiries, and greeting visitors as they arrive into the office; Coordinate with the professional staff to efficiently and effectively respond to inquiries regarding the application process, as well as graduate policies and procedures; Maintain the Graduate School email Inbox in the Slate system, assign emails to students’ records and distribute to appropriate staff members for response; Process new applications and transcripts as they arrive; Maintain paper and electronic files of materials received throughout a student’s academic career; Schedule rooms and services for events through Virtual EMS, Sodexo, and AiM; Coordinate submission of timesheets and track personnel expenses for Student Assistants; Assist in processing of student appointments and graduate funding awards in PeopleSoft

Additional Comments Please mail your resume/application to the address below. Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement.
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222

Some positions may require additional credentials or a background check to verify your identity.

Name Stephen Mead

Telephone 518-437-4722

Fax 518-437-4731

Email Address smead@albany.edu

Address

Street SUNY Albany, UAB 300

1400 Washington Avenue

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingPlease mail your resume/application to the address below. Application available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf,)
S.S.# will be obtained from candidate if not given by candidate to determine eligibility if seeking transfer or reinstatement.
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222

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