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Review Vacancy

Date Posted 09/18/19

Applications Due09/30/19

Vacancy ID74182

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $48728 to $59186 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Minimum Qualifications Permanent service in this title or one year of permanent competitive or 55b/c service in a title SG-12 or higher and otherwise eligible for transfer under Section 70.1 of Civil Service Law.

Duties Description The duties of the Office Assistant 3 will include, but will not be limited to:

• Supervising Office Assistants 2 who are responsible for, among other duties, answering the 800, Law Enforcement and main SOR phone lines; verifying and updating offender address changes; assisting national Registry staff to update offender data and obtaining information to determine if registration is required in NYS; and reviewing submitted materials from camp and day care organizations for completeness;
• Managing the student intern program within the SOR, which includes overseeing the student intern staff tasked with verifying and indexing documents for the Sex Offender Registry;
• Reviewing incoming work related to Registry documents, assigning work to staff, and scheduling work flow;
• Creating and maintaining staff schedules as required to meet the mandatory two business day processing time required by law for address changes submitted by offenders;
• Defining priorities needed to meet SOR goals; monitoring staff productivity and quality requirements, and following up with staff on performance issues as needed;
• Providing technical, process, and procedure training regarding the Sex Offender Registry to subordinate staff;
• Coordinating user acceptance testing for system implementations of the Sex Offender Management system;
• Participating in the interview and selection process for hiring new staff; and
• Overseeing or completing special projects as needed.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sheryl Kretzler, Associate Director of Human Resources at (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Scrodanus

Telephone (518) 457-3875

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting #74182 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2019 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.

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