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Review Vacancy

Date Posted 09/20/19

Applications Due10/02/19

Vacancy ID74309

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 1(Keyboarding)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $31245 to $38651 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYSDOT, Office of Fleet Administration and Support

50 Wolf Road

City Albany

StateNY

Zip Code12232

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The incumbent will report directly to the Administrative Specialist 1. Duties will include, but not limited to:

• Sorting and distributing the mail.
• Answering the main phone line and appropriately responding to or referring inquiries made by employees, vendors and customers.
• Gather and compile data in order to provide assistance to all staff with purchasing and travel requests.
• Review vendor invoices to check for correct calculations and/or pricing and process payments by using a procurement card or creating vouchers.
• Data entry of fuel deliveries into the EJ Ward system.
• Assist with preparing Attachments A, B & C as needed.
• Type, proofread, review, and correct correspondence, documents, records and other written material.
• Assist IT Requestor with IT requests for Fleet Administration and Support staff.
• Utilize the State Financial System (SFS), AS400, P-Card System, Expense Anywhere, Microsoft (Word and Excel), and gain a working knowledge of these applications.
• Help the Division with special assignments as requested.

Responsibilities also may include serving a role within the Incident Command System to support the Department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Julie Francis

Telephone

Fax

Email Address Julie.francis@dot.ny.gov

Address

Street NYSDOT, Operations and Asset Management Division

50 Wolf Road, 5th Floor

City Albany

State NY

Zip Code 12232

 

Notes on Applying
Qualified candidates should submit a letter of interest and a current resume no later than October 2, 2019, to:

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