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Review Vacancy

Date Posted 10/17/19

Applications Due10/26/19

Vacancy ID75108

NY HELPNo

AgencyInsurance Fund, State

TitleOffice Assistant 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $48278 to $59186 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Watervliet Avenue Extension

City Albany

StateNY

Zip Code12206

Minimum Qualifications YOU MUST BE A CURRENT STATE EMPLOYEE TO BE ELIGIBLE FOR APPOINTMENT TO THIS POSITION.

Reachable on the current Civil Service eligible list for this title; or eligible for transfer under Section 70.1 of the Civil Service Law. Please note that 70.1 transfer.

Duties Description Primary responsibilities include, but are not limited;
• Supervision of the PHS mail project and DB New Business/Policy Project (supervision of up to 4 employees) to ensure NYSIF meets our daily deadline
• Assignment of policy mail work between available staff members on any given day
• Quality review of your staff’s work in order to make necessary changes before documents go over to the vendor daily
• Occasional checking in/verifying all packages were received in the DCC’s daily UPS shipment
• Liaison between NYSIF and NYSIF’s vendor for questions about scanning/indexing process on the two above projects
• Ability to recognize and communicate errors to DCC Supervisor for the vendor’s monthly billback invoices
• Assisting your staff with opening mail, date stamping mail, adding document separators to split docs, category and form codes as needed
• Constant Quality Review/Quality Control of documents scanned into NYSIF’s system electronically by vendor

The hours are Monday thru Friday from 8:00 am to 4:00 pm, 7.5 hours per day. NYSIF is seeking candidates with the ability to supervise, work independently and be highly-motivated. Candidates are expected to stay focused and carry out their tasks in a timely and accurate manner, be detail-oriented, dependable and trustworthy since they come in contact with complex and sensitive documents. General requirements also include impeccable attendance, the ability to prioritize, manage time well, multitask, troubleshoot, strong interpersonal, communication and customer service skills.”

Additional Comments Please identify your current Civil Service title in your cover letter.

Some positions may require additional credentials or a background check to verify your identity.

Name Louis LaMay

Telephone

Fax 518-437-1618

Email Address hr@nysif.com

Address

Street 15 Computer Drive West

City Albany

State NY

Zip Code 12205

 

Notes on ApplyingPlease include the position title and vacancy id number on your cover letter. Also include your current Civil Service title. Candidates should mail a resume and cover letter to 15 Computer Drive West, Personnel, Albany, NY 12205 or fax to 518-437-1618. Resumes may also be e-mailed to hr@nysif.com.

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