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Review Vacancy

Date Posted 10/24/19

Applications Due02/18/20

Vacancy ID75352

AgencyAttorney General, Office of the

TitleSupervising Docket Clerk - Managing Attorney’s Office—NYC

Occupational CategoryLegal

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $0 to $0 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 28 Liberty Street

City New York

StateNY

Zip Code10005

Minimum Qualifications • A bachelor’s degree and/or a paralegal education with at least two years of relevant law firm work experience is required;
• Prior experience supervising, mentoring and coaching employees is also required.

Duties Description The Managing Attorney’s Office (MAO) at the New York State Office of the Attorney General (OAG) is seeking a Supervising Docket Clerk (SDC) to oversee a team of five clerical staff and their work product. The SDC position will be located in New York City and will report directly to the Managing Attorney.
The Managing Attorney’s Office (MAO) is primarily responsible for accepting service of papers on the Attorney General’s Office (OAG) and coordinating papers to be filed with the State and Federal Courts within the metropolitan area. Additionally, the MAO provides guidance to the OAG staff on the State and Federal Rules of the courts.
The SDC’s duties and responsibilities will include but not be limited to the following:
• Supervising MAO’s team of five clerical staff, including delegating work; proofreading data input into computer systems for accuracy; ensure assigned work is completed accurately and on time; scheduling clerical team members for court runs; and overseeing the receipt of personally served documents on the MAO and assisting the clerical team with determining where to route these;
• Managing the day-to-day functions of the MAO, including providing the Managing Attorney with recommendations to streamline current business processes to improve the efficiency and productivity of the clerical team;
• Learning the OAG’s case management system and providing training and user support to employees;
• Overseeing and performing data entry into the computerized docket system; information from court documents, correspondence, rules and statutes; researching dates when necessary to supplement automated information;
• Responsible for learning and demonstrating a knowledge of court rules and procedures in several jurisdictions;
• Monitoring and maintaining MAO’s resources on court rules and procedures;
• Assisting the Managing Attorney with communicating docketing policies and procedures to OAG attorneys and legal support staff, and coordinating with staff in the legal bureaus to address any associated problems or concerns;
• Developing and managing an internal timetable for handling and clearing the docket system;
• Providing general and/or specialized docket reports as requested; and
• Communicating with the public who appear to serve documents on the OAG.

Suitable candidates must possess the following qualifications:
• Strong working knowledge of local, state and federal court rules, procedures and requirements and an understanding of the environment and enthusiasm for the challenges of providing complex services in a law firm setting;
• Excellent interpersonal communication and presentation skills;
• Outstanding customer service, organizational, problem solving, and teamwork skills;
• Highly developed technological and data management skills, including knowledge of and experience using calendar management software, MA3000 and the MS Office Suite;
• Readily interpret and assimilate instructions and new information presented either in written or oral form;
• Discrete with sound judgement and the ability to adhere to the OAG’s confidentiality standards; and the
• Ability to work independently with minimal direction from the Managing Attorney.

Additional Comments OAG employees serve more than 19 million state residents through a wide variety of occupations. We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision and retirement benefits, and family-friendly policies. As an employee of the OAG, you will join a team of dedicated individuals who work to serve the people of our State.

Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.

Salary to be determined commensurate with experience.

PLEASE NOTE: Unless otherwise specified in the “Notes on Applying” section, the “Application Due” date associated with this posting is not the last day applications can be submitted. Applications for this position will be accepted by the hiring bureau on a rolling basis until a candidate is selected; recruitment for this position can be closed or suspended at any time. For the most current information on available position vacancies, applicants are advised to review the OAG’s website (www.ag.ny.gov/job-postings) or contact Legal Recruitment via email at recruitment@ag.ny.gov or phone at 212-416-8080.

Some positions may require additional credentials or a background check to verify your identity.

Name Legal Recruitment

Telephone

Fax

Email Address recruitment@ag.ny.gov

Address

Street NYS Office of the Attorney General

28 Liberty Street

City New York, NY

State NY

Zip Code 10005

 

Notes on ApplyingUnless indicated in the job posting, applications are submitted online. To apply, please go to the OAG website, www.ag.ny.gov, then click on the “Resources” tab and select “Employment Opportunities,” Reference No. MAO_NYC_SDC_6118.

Applications must be submitted as indicated in in the “How to Apply” section of the posting. All positions require applicants to submit resumes, cover letters and lists of professional references. Many positions also require applicants to submit unofficial school transcripts and/or writing samples.

Please note: Failure to submit a complete application will delay the consideration of your application.

For questions about a position with the OAG, the application process or if you need assistance submitting your application, please contact the Legal Recruitment via email at recruitment@ag.ny.gov or phone at 212-416-8080.

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