StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 2 (Formerly Secretary 2)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51558 to $62457 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 28 Liberty Street

City New York

StateNY

Zip Code10005

Minimum Qualifications Open to NYS employees with one year of permanent or contingent permanent status as an Administrative Assistant 2 (Formerly Secretary 2) or in a title designated appropriate for Section 70.1 transfer of the Civil Service Law.
Transfer Eligible - One year of permanent competitive service at Salary Grade 13 or higher and eligible for transfer under Section 70.1 Transfer titles which qualify can be found on the Department of Civil Service website, http://www.cs.ny.gov/, search ”GOT-IT.” You may be required to demonstrate proficiency in keyboarding. Candidates reachable on the eligible list for this title will be considered through a canvass and do not need to apply.

Duties Description DUTIES:
• Answer telephones, take messages, and transfer to voicemail as appropriate, including:

o responding to inquiries concerning the New York City Appeals and Opinions Division;
o referring calls regarding appeals bureau work to the appropriate Assistant or Deputy Solicitor General;
o referring calls for nonappellate matters to appropriate bureau or office.

• Review incoming correspondence and docketing notices to determine their significance and determine what information will be needed for response.
• Open, review, sort, and distribute mail within Appeals & Opinions, or direct mail to appropriate bureaus or offices. Communicate with other bureaus and offices to determine how to redirect mail as appropriate.
• Prepare outgoing correspondence and documents as assigned, including review of outgoing correspondence for proper grammatical usage and accuracy.
• Contact courts for docketing information or status of matters (e.g., has a document been accepted for filing or has court set a response date).
• Maintain list of new matters requiring assignment by Deputy Solicitor General.
• Create and maintain case files and correspondence files in paper or electronic format.
• Schedule meetings and maintain appointments calendars.
• Maintain calendars for upcoming brief and argument deadlines, including prompt updating of dates and other information as appropriate.
• Make travel arrangements, including booking of transportation and lodging, and completion of OAG travel documentation.
• Prepare purchasing requests, vouchers, reimbursement requests, and related documentation.
• Ensure that office equipment is in working order.
• Maintain and order office supplies.
• Train new staff members and assign work to clerical staff or student assistants.
• Review office procedures and forms. Recommend changes, when appropriate.
• Maintain and update NY Matters case-management database.
• Prepare case files closed by attorneys for shipment to archived records, retrieve case files as requested, and maintain and update paper archive management system.
• Perform other duties as assigned.

Additional Comments Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,026 annual downstate adjustment.

IN ACCORDANCE WITH NYS STATE LAW, NYS ATTORNEY GENERAL’S EXECUTIVE ORDERS, AND SECTION 504 OF THE FEDERAL REHABILITATION ACT OF 1973 AS AMENDED BY THE AMERICANS WITH DISABILITIES ACT, WE ARE AN EQUAL OPPORTUNITY EMPLOYER AND ARE COMMITTED TO WORKPLACE DIVERSITY.

Some positions may require additional credentials or a background check to verify your identity.

Name Brianna Guckemus

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address brianna.guckemus@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingPreferred method of applying is via e-mail to brianna.guckemus@ag.ny.gov. You must include vacancy ID #75877 in the subject line. Please be sure your submitted cover letter and resume indicate your current Civil Service title.