StateJobsNY

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleAdministrative Assistant 1/Trainee

Occupational CategoryOther Professional Careers

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Minimum Qualifications Administrative Assistant Trainee 1, SG-8:

Reachable on the Secretary 1 eligible list OR one year of permanent or non-competitive service in a title SG-6 or higher and otherwise eligible for transfer. (see note below)

Administrative Assistant Trainee 2, SG-10

Reachable on the Secretary 1 eligible list and completion of qualifying coursework (see note) OR one year of permanent or non-competitive service in a title SG-8 or higher and otherwise eligible for transfer. (see note below)

Administrative Assistant 1, SG-11

Permanent service in a competitive or non-competitive Secretary 1 title OR one year of permanent service in a title SG-9 or higher and otherwise eligible for transfer. (see note below)

NOTE: A new two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas, through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Completion of coursework is not required for appointment to the Trainee 1 level, however, you may be required to take a keyboard performance test if you have not served in a keyboarding title or previously passed a keyboarding exam.


Preferred qualifications: Proficiency in Microsoft Outlook, Word, Excel, and Access; ability to prepare mail merges; excellent organizational and time management skills; and the ability to use editing packages and PowerPoint.

Duties Description This position provides administrative support to the Administration and Probation Units within the Office of Program Development and Funding (OPDF). The Administrative Assistant’s duties will include, but will not be limited to, preparing formatting, and finalizing contracts; utilizing Grant Management System (GMS and Grants Gateway) to upload documents and emails as needed; preparing award notices, and emailing the notices to recipients; assisting with the daily operations of the units, and serving as backup for other units as needed; fielding and routing phone calls to the appropriate staff; submitting and tracking purchase and travel requests for the units; filing correspondence and general subject matter items; preparing and setting up meetings; and assisting, preparing, and managing correspondence, memos, reports, and other documents as needed.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sheryl Kretzler, Associate Director of Human Resources at (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Scrodanus

Telephone 518-457-3875

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # 75893 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2019 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.