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Review Vacancy

Date Posted 11/08/19

Applications Due11/18/19

Vacancy ID75914

AgencyState Comptroller, Office of the

TitleOffice Assistant 2 (Calculations) - Item #07550

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36772 to $45200 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must currently be reachable on the Office Assistant 2 Calculations eligible list or eligible to transfer under section 70.1 of the Civil Service Law.
Transfer via 70.1
To be eligible for a 70.1 transfer, an individual must be a current New York State Employee and have one year of permanent competitive service in a qualifying transferable title allocated to a salary grade 7 or above.

Duties Description • Review new applications received for validity;
• Order member file and review file to determine membership/contributions are complete;
• Send appropriate correspondence to member/employer if information required;
• Make phone calls to member/employer for information needed;
• Data entry into the 28 case. This case is utilized to transfer the contributions and service credit a member accumulated in this Retirement System to another retirement system;
• Manual calculations of service determinations and possible Arrears calculations;
• Complete any maintenance cases needed to correct/complete member records prior to transfer;
• Receive and review Transfer in request (receipt) from other retirement system;
• Order/create member file and review to ensure Transfer is valid;
• Determine if there will be a change in tier status or cessation date set so that the proper letters can be completed and sent to employer and member;
• Review the file for any arrears costs that would be associated with the Transfer In;
• Convert all information and service credit received from other system and add, through data entry, to our records to make the membership whole here in our records;
• Open; examine/review any maintenance cases needed to adjust member records so that they are accurate;
• Check file to see if it should be referred to another unit such as Arrears, Loans or article 19 refunds after the Transfer In is completed;
• Examine applications for validity;
• Open case and order member files;
• Make sure both ERS and PFTS files are received to process;
• Examine both ERS and PFS files to ensure that all information needed is available to process and if not request information from employers or through state payroll access;
• Send appropriate correspondence to member and employer;
• Manual calculations of service credit to insure the member is credited with all service possible;
• Examine transfer cases for ERS and PFS members; enter data into the computer system and “ready” the case for review;
• Review transfer cases completed by other OA 2 (Calculations) staff in the Transfer Unit to ensure that all required information has been received and the data entered into these cases has been added correctly. Close case;
• Send appropriate correspondence and review both ERS and PFS records to ensure that all information transferred correctly;
• Complete any maintenance cases needed to correct/complete member records. This includes name changes, date of membership changes, plan changes, service records changes, arrears records, member balance adjustments and corrections, and erroneous contributions refunds by doing manual calculations, etc.;
• Train new staff as needed on all procedures;
• Complete any tasks required by the supervisor such as searching for files, contacting specific members or employers, processing rush cases, special projects as needed, completing production reports, etc.

Additional Comments Desired Competencies
• Knowledge of agency policies and program policies, procedures and functions.
• Ability to read, understand and apply laws, procedures, rules, regulations and guidelines where there are not clear precedents and without detailed direction.
• Ability to perform complicated mathematical computations which include such things as account keeping, auditing, statistics and/or payroll computation.
• Ability to prepare reports composed of narrative as well as numerical information.
• Ability to successfully use software required by the position, including Lotus Notes calendaring, scheduling, team rooms, and bulletin boards; Microsoft Word; and Excel.
• Ability to use common office equipment, including desktops, laptops, photocopiers, calculators, etc.
• Ability to perform tasks accurately within prescribed time frames.
• Ability to communicate effectively in writing and orally as required for the position.

Some positions may require additional credentials or a background check to verify your identity.

Name Janelle Manzer

Telephone (518) 474-5182

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than November 18, 2019. Please reference Item #07550 – GOER-JAM when responding. The GOER vacancy # should not be included.

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