Review Vacancy
TitleOffice Assistant 1 Purchasing and Accounts Payable Office
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $31245 to $31245 Annually
Minimum Qualifications You must hold or have held the title of Office Assistant 1 or be reachable on the full-time NYS Civil Service list and respond to canvass letter that will be sent to people on the eligible list. You may also qualify if you are permanent in one of the following titles: Office Assistant 1 (Keyboarding) or Office Assistant 1 (Stores/Mail).
Preferred Qualifications:
-Excellent customer service skills.
-Proficiency with Microsoft Word and experience with the remaining Office Suite of applications (i.e. Excel, PowerPoint, Access).
-Experience working with confidential materials.
-Experience with online data entry.
Duties Description Summary: This position is the primary contact for the office to assist campus departments with guidance on procurement rules, regulations, and processes. This position will also perform a variety of clerical tasks including sorting mail, placing p-card orders, scanning documents into OnBase, and assisting other positions in the office as needed.
Major Responsibilities:
Primary contact for Purchasing and Accounts Payable providing guidance on procurement rules, regulations and processes; help users with the electronic procurement system; assist vendors with maintaining information in the State Financial System.
Perform procurement card purchases for campus departments when necessary, including reconciling statements and scanning them into OnBase.
Scan and index procurement documents and files into OnBase which complies with the NYS requirement to maintain auditable records.
Sort, date-stamp, prioritize and distribute all incoming Purchasing and Accounts Payable mail.
Process purchase orders and change notices utilizing the SUNY Web applications, campus e-procurement system and OnBase.
Procure campus technology equipment orders via the internet.
Respond to and complete vendor credit application requests as required to process to purchase orders.
Complete tax-exempt forms for vendor records as required.
Assists positions within the office as needed during absences and peak times.
Some positions may require additional credentials or a background check to verify your identity.