Review Vacancy
AgencyTransportation, Department of
TitleAdministrative Assistant 1/ Administrative Assistant Trainee 1/2 (formerly Secretary 1)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $34831 to $50405 Annually
Street Address NYS Department of Transportation
50 Wolf Road, Engineering Division, Office of Environment
Minimum Qualifications In order to be considered for appointment, candidates must be reachable on the current Civil Service Secretary 1 eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law to the Administrative Assistant Trainee 1, SG-8, OR Administrative Assistant 1, SG-11.
Duties Description The incumbent of this position will perform administrative tasks for the Office of Environment. Duties will include, but not be limited to, the following:
• Applying a working knowledge in all Microsoft Office products, specifically Word and Excel;
• Answering the office’s main telephone line and directing calls accordingly;
• Responding to inquiries and drafting responses when necessary;
• Reviewing and properly formatting correspondences;
• Scheduling meetings, entering visitor information into the Visitor Management System, and escorting visitors to meetings;
• Tracking Commissioner’s Correspondences and Freedom of Information Law (FOIL) requests received by the Office;
• Coordinating transportation and lodging arrangements for the Director, Assistant to the Director, Bureau Directors, and other office staff;
• Coordinating information flow by acting as liaison among key executives, staff, other employees, and the public; and
• Transmitting instructions and information to staff and conducting follow-up.
Responsibilities may include serving a role within the Incident Command System to support the Department response to regional and statewide emergency situations.
Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.