Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36772 to $45200 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Candidates must be reachable for appointment from the current Civil Service eligible list for the title
OR
Transfer: Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
Provisional: In the event that there is not a valid eligible list, candidates who meet the following promotion qualifications may be qualified for a provisional appointment. To qualify, candidates must have one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher.
If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.
Duties Description POSITION DESCRIPTION:
The incumbent of this position maintains the Time Information Management Electronic System (TIMES), processing all forms, data and related notifications. This is a fast-paced, high volume function, where the incumbent must be able to work independently, exercise good judgment, and maintain positive relationships with employees, supervisors and staff from other State agencies.
• Ensure all transactions are accurately updated in TIMES on a daily basis. This includes:
o Updates to employee profiles
? Appointment updates
? Percent changes
? Location changes
? URC changes
? Supervisor changes
o Create/update/correct default schedules
o Set up security roles
o Enter accrual balances
• Request or send accrual balance sheets for new employees and employees who separate service.
• Monitor all TIMES worklist items and resolve when complete. This includes:
o Approval of all Leave Without Pay items such as Jury Duty, Professional Leave, Breast Cancer or Prostate Screening, and any others that requires HR approval.
• Perform TIME Sheet reconstructions as needed
• Work closely with the Payroll Office on a regular basis.
o Conduct TIME Sheet audits if needed
o Verify overtime, extra time, inconvenience pay, hazardous duty pay, holiday pay, etc., if needed
• Assist employees and staff with TIMES questions, help desk tickets, and resolve issues as they arise.
• Assist employees one-on-one when requested or necessary.
• Maintain files related to TIMES and purge them as needed.
Additional Comments ADDITIONAL COMMENTS:
If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
For CSEA positions: Local Bidding Agreements will be honored.
Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.