StateJobsNY

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleAdministrative Assistant 1 or Trainee 1 or 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Training and Staff Development

40 North Pearl Street

City Albany

StateNY

Zip Code12243

Minimum Qualifications Administrative Assistant 1 (SG-11):
Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;

OR

Administrative Assistant Trainee 1 (NS=SG-8):
Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;

OR

Administrative Assistant Trainee 2 (NS=SG-10):
Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;

OR

Reachable on the appropriate eligible list in Albany.

Duties Description The duties of this position include, but are not limited to the following:
• Answer telephones, provide information to callers, takes messages, and transfer calls to appropriate contract management staff;
• Greet visitors and trainees; handles their inquiries, or direct them to the appropriate person or training location;
• Assists in ensuring compliance with administrative and programmatic requirements;
• Open, read, route and distribute incoming mail or other training materials;
• Set-up and/or manage paper and electronic filing systems;
• Use various information technology systems in the support of training operations;
• Maintain scheduling and training event calendars; and
• Provider overall administrative services in support of agency training operations.

Additional Comments You must be a current New York State employee to apply for this position. A full-time, permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

Starting salary for Trainee 1 is $34,831.

Starting salary for Trainee 2 is $38,875.

Candidates should reference posting #20-004 when submitting your application.

If submitting electronically, please reference posting #20-004 as part of your subject line.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity and Diversity in Albany at (518) 473-8555.