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Review Vacancy

Date Posted 01/08/20

Applications Due01/18/20

Vacancy ID77719

NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant Trainee 1 (formerly Secretary 1)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34831 to $50405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Robert Abrams Building for Law and Justice

Litigation Bureau

City Albany

StateNY

Zip Code12224

Minimum Qualifications Interested candidates must be reachable on the Department of Civil Service eligible list for Secretary 1, have permanent or contingent permanent status as a Secretary 1 or Administrative Assistant 1, or be eligible to 70.1 transfer into the traineeship.

Duties Description • Provide administrative and secretarial support to assigned attorneys and legal assistants.
• Maintain calendars for depositions, trials and other appointments.
• Type and appropriately handle correspondence, memoranda, and legal documents for attorneys.
• Schedule meetings and appointments.
• Make travel arrangements including lodging and transportation. Process travel vouchers, purchase requests, and time records.
• Prepare legal and other documents for attorneys and legal assistants.
• Provide general legal secretarial services to include typing, filing, organizing, scanning, photocopying, mail, fax, and email.
• Assemble packages of legal documents and arrange for them to be mailed by either overnight service, fax, or prepared for electronic filing/electronic service, or personally served.
• Use Microsoft Word, Outlook, Adobe Acrobat, the Litigation Bureau’s document assembly system and databases, and NY Matters.
• Respond to inquiries about the schedules, whereabouts, and file locations of assigned attorneys.
• Perform other duties as assigned.

Additional Comments This is a 2-year traineeship; starting salary equated to sg-8; advance after 12 months to sg-10; end of traineeship sg-11.

If interviewed, you will be required to demonstrate keyboarding proficiency by passing the typing performance test (30 WPM with 96% accuracy).

Some positions may require additional credentials or a background check to verify your identity.

Name Andrew Clancy

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address Andrew.Clancy@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

State Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPreferred method of applying is via e-mail. Please include vacancy ID number in the subject line. Please be sure to include a cover letter and current resume.

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