Review Vacancy
AgencyAttorney General, Office of the
TitleAdministrative Assistant Trainee 1 (formerly Secretary 1)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $34831 to $50405 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must be reachable on the Department of Civil Service eligible list for Secretary 1, have permanent or contingent permanent status as a Secretary 1 or Administrative Assistant 1, or be eligible to 70.1 transfer into the traineeship.
Duties Description • Provide administrative and secretarial support to assigned attorneys and legal assistants.
• Maintain calendars for depositions, trials and other appointments.
• Type and appropriately handle correspondence, memoranda, and legal documents for attorneys.
• Schedule meetings and appointments.
• Make travel arrangements including lodging and transportation. Process travel vouchers, purchase requests, and time records.
• Prepare legal and other documents for attorneys and legal assistants.
• Provide general legal secretarial services to include typing, filing, organizing, scanning, photocopying, mail, fax, and email.
• Assemble packages of legal documents and arrange for them to be mailed by either overnight service, fax, or prepared for electronic filing/electronic service, or personally served.
• Use Microsoft Word, Outlook, Adobe Acrobat, the Litigation Bureau’s document assembly system and databases, and NY Matters.
• Respond to inquiries about the schedules, whereabouts, and file locations of assigned attorneys.
• Perform other duties as assigned.
Additional Comments This is a 2-year traineeship; starting salary equated to sg-8; advance after 12 months to sg-10; end of traineeship sg-11.
If interviewed, you will be required to demonstrate keyboarding proficiency by passing the typing performance test (30 WPM with 96% accuracy).
Some positions may require additional credentials or a background check to verify your identity.
Email Address Andrew.Clancy@ag.ny.gov
Address
Street Office of the Attorney General, Human Resources Managment Bureau
State Capitol
Notes on ApplyingPreferred method of applying is via e-mail. Please include vacancy ID number in the subject line. Please be sure to include a cover letter and current resume.