StateJobsNY

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleAdministrative Assistant 1/Trainee (formerly Secretary 1)

Occupational CategoryOther Professional Careers

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Minimum Qualifications Administrative Assistant Trainee 1, SG-8: One year of permanent service in a title SG-6 or higher and otherwise eligible for transfer. (see note below)

Administrative Assistant Trainee 2, SG-10: One year of permanent service in a title SG-8 or higher and otherwise eligible for transfer. (see note below)

Administrative Assistant 1, SG-11: Permanent service in a Secretary 1 title OR one year of permanent service in a title SG-9 or higher and otherwise eligible for transfer (see note below) OR reachable on the current Secretary 1 eligible list.

NOTE: A new two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas, through the CSEA Partnership, or equivalent offerings through
another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Completion of coursework is not required for appointment to the Trainee 1 level, however, you may be required to take a keyboard performance test if you have not served in a keyboarding title or previously passed a keyboarding exam.

Duties Description The Administrative Assistant 1/Trainee is assigned to the Highway Safety technology Unit within the Office of Public Safety. Duties include compiling and disseminating to law enforcement evidential breath test certifications and related documents; assembling FOIL and subpoena request documents, providing phone coverage and handling incoming correspondence for the unit; preparing Highway Safety Technology Unit letters and reports for supervisor review; providing input on unit procedures; developing and maintaining filing and tracking systems; producing statistical information related to unit work productivity using standard data entry protocols and systems; assisting in the preparation of monthly reports and producing various reports and other documentation using word processing and excel; and placing and receiving orders for HSTU and logging/retaining procurement related documentation. The Administrative Assistant 1/Trainee will also act as liaison with other agencies in the coordination of the Highway Safety Technology Unit program responsibilities; respond verbally and via e-mail to inquiries from constituents; and perform special duties as required.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sheryl Kretzler, Associate Director of Human Resources at (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Name Lori Chamberlain

Telephone 518-485-7696

Fax 518-457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # 77807 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2019 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.