Review Vacancy
AgencyFinancial System, Statewide
TitleProject Manager 1, Ref. #19-27 - Multiple Positions
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $73284 to $92693 Annually
Minimum Qualifications Candidates must be reachable on the Project Manager 1, G-23, Civil Service eligible list OR have one year of permanent competitive service as a Project Manager 1, G-23. Also open to NYS employees at or above G-21 who are eligible for transfer under Section 52.6 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grade levels. In order to qualify for a Section 52.6 transfer, candidates must have one year of permanent competitive service in an administrative title as defined by Section 52.6. Examples of qualifying Section 52.6 titles include Business Systems Analyst 2, G-23; Associate Administrative Analyst, G-23; and Information Technology Specialist 3, G-23.
Required Skills and Abilities:
• Customer-service focus;
• Ability to analyze complex situations and provide solutions;
• High level of attention to detail, ability to multi-task, and strong leadership skills;
• Excellent written, verbal, organizational, and presentation skills;
• Ability to work in a cross-functional team environment (matrix organization);
• Ability to influence peers and executive management;
• Strong business acumen, outstanding communication and interpersonal skills, with an ability to build key relationships with business and IT leadership;
• A continuous improvement mindset;
• Flexibility;
• Constant balance of schedule, quality, scope and budget, and continual monitor of project activities against project critical parameters to accommodate changing requirements and ensure that project goals and objectives are successfully met; and
• Knowledge and experience with the various methodologies, principles, and tools of project management.
Preferred Qualifications:
• 2+ years of experience managing complex projects, preferably IT-related;
• Associate's Degree or higher;
• Systems Development Life-Cycle (SDLC) experience;
• Project Management Professional/Project Management Institute (PMP/PMI) Training/Certification;
• NY State government finance experience;
• MS Project experience.
Duties Description The incumbent of this position will be a part of the Enterprise Architecture/Program Management (EA/PM) Division’s Portfolio & Project Management Bureau in the Statewide Financial System (SFS). Portfolio & Project Management provides strategic and forward-looking plans for SFS in several key areas such as oversight of the system’s technical architecture, project and portfolio management activities, and managing the initiation and implementation of system changes.
SFS continually executes an extensive number of system changes and projects designed to meet the requirements of all state agency users and individual control agency-specific business processes. The projects and changes to these projects vary in size, duration and scope, and address a wide range of technical, financial, and business process concerns and activities.
General responsibilities include:
• Develop and review project management plans;
• Define and document scope statements and project requirements;
• Prepare project schedules and progress reports;
• Establish critical milestones and recommend schedule adjustments;
• Record and review quality metrics concerning projects and performance;
• Track project expenditures;
• Communicate project status;
• Interact with stakeholders;
• Ensure that project objectives are met; and
• Organize and maintain project management information.
The incumbent may work on one or all of the following functional areas as part of the Portfolio & Project Management Bureau. These specific areas are:
• Project Management: Provide overall planning for individual projects by defining project scope, developing resource plans, schedules, milestones and deliverables. The Project Management staff coordinates the creation and maintenance of documentation, manages risks and issues, monitors and reports on progress, and coordinates activities with the Change Request and Release staff.
• Portfolio Management: Provide timelines, resources, skills, and budgets necessary for the successful coordination of the key interrelated initiatives in the SFS project portfolio. Portfolio Management also provides a framework for issue resolution and risk mitigation, as well as centralizing visibility to help plan and schedule teams to identify the most suitable approach to deliver priority projects and programs. These efforts include creating and managing project-related decision frameworks, selecting specific projects based on those frameworks, planning the delivery of those projects, tracking at a high level, and reporting on those activities.
• Change Request Management: Manage the flow of all “Requests for Change” through the SFS Change Request Approval Process by logging, tracking and providing Management reports on change request activities and progress. The Change Request Management area facilitates internal reviews of all assessment and scope documents and records all decisions and approvals for change requests. This area also reviews all changes to determine trends and opportunities for improvement and provides support for SFS’ Change Control Board, a decision-making authority that prioritizes and approves changes based on information provided by both SFS and its customers.
• Release Management: Focus strongly on risk management, ensuring that all code changes are approved for migration to SFS Production. Release Management is responsible for all activities that ensure the final delivery of every release implementation. This will include the planning of release packages; coordinating activities between change, development, testing and other teams involved in release packages; ensuring final delivery of release implementation; providing management with reports on release progress, issues and workarounds; and coordinating release documentation and technical release notes for users. The release management process plans, schedules and controls the build, test and deployment of releases, and delivers new functionality required by the business while protecting the integrity of existing services.
• Business Event Management: Cohesively integrate organizational, business and project management skills in order to launch, lead and implement large-scale established financial business events. Business event management is responsible for all activities that ensure the delivery of the event. This includes but is not limited to:
- planning, creating and modifying an event project schedule; and coordinating across divisions for resources;
- interpreting functional and technical designs and concepts into deliverable actions and tasks; creating, reviewing, editing, and advising varieties of documents and materials for statewide communications, presentations, training and websites;
- managing stakeholders’ requirements and expectations within the parameters of the scheduled event;
- collaborating with state and governing agencies as well as internal staff on ways to deliver actions and/or tasks within the event; and
- providing updates and/or reports to executive management.
Additional Comments You are advised that, should you accept a job offer with SFS, you may be required to be fingerprinted.
SFS is the organization that manages the enterprise financial system that supports the business of New York State government. SFS is an independent entity jointly governed by the Office of the State Comptroller and the Division of the Budget.
As one of the largest public sector enterprise financial systems in the United States, SFS processes an average of 22,000 voucher transactions daily and about $150 billion in payments per year using Oracle PeopleSoft technology. SFS staff provide extensive operational support to over 70 NYS agencies and authorities. SFS continues to work on major initiatives to expand the use of system functionality and works collaboratively with agencies and the NYS Office of Information Technology Services clusters that support IT systems across the State.
Currently, we are looking for motivated, highly qualified professionals who can lead and support ongoing transformational statewide information technology projects. Focused on best practices, continuous improvement, and enabling efficient government operations, SFS team members include programmers, project managers, PeopleSoft experts, database and security administrators, business analysts, and customer service and change management professionals. Located in Albany, NY, SFS is a fast-paced, dynamic place to work, where individuals have the opportunity to support the transformation of NYS government’s financial business processes. SFS is committed to diversity and workforce development, providing its employees with professional growth through training opportunities and knowledge sharing.
To learn more about SFS, visit our website at www.sfs.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
Email Address personnelSFS@budget.ny.gov
Address
Street NYS Division of the Budget
State Capitol
Notes on ApplyingTo apply, please send a cover letter and resume by e-mail, fax,
or post office mail. Please include your current Civil Service title
and grade and be sure to indicate that you are applying for the
position of Project Manager 1, Ref. #19-27.