Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 2 - EOA #2020-04
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $51576 to $64414 Annually
Minimum Qualifications Permanent service in this title, or one year of permanent competitive service or 55-b/c service in a title SG-13 or higher and otherwise eligible for transfer under Section 70.1 of the Civil Service Law or reachable on the current Civil Service eligible list for this title.
Duties Description This incumbent will provide administrative support to the Director.
Specific duties of this position include, but are not limited to:
• Ensure telephone coverage throughout the workday and route inquiries to staff as appropriate.
• Sort all incoming mail on a daily basis.
• Coordinate meetings and maintain electronic calendar on a daily basis.
• Type, proofread and edit all correspondence for signature and approval of Director.
• Maintain agency databases and spreadsheets and maintain office and follow-up files.
• Prepare confidential and sensitive documents
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings and take minutes.
• Plans events and volunteer activities.
• Coordinate Office Assistant’s work assignments
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records via SFS (as needed).
• Relay directives, instructions and assignment to management staff.
• Direct the general public to the appropriate staff member.
• Timekeeper for State Operations Management
Other duties as required
Additional Comments Please note:
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.