Review Vacancy
TitleC2000001 - Administrative Assistant 1 - College of Arts and Sciences
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $34831 to $41130 Annually
Minimum Qualifications Minimum Qualifications:
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.
A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.
Preferred Qualifications:
Excellent oral and written communication skills; Demonstrated competence in Microsoft Office (creation/maintenance of spreadsheets and documents); i.e., Word, Excel, and databases. Attention to detail, accuracy, timeliness, and excellent customer service. Ability to establish and maintain effective working relationships with others; Ability to organize and maintain office files.
Duties Description Position Summary:
This position will serve as an Administrative Assistant 1 for Departments in the College of Arts and Sciences at the University at Buffalo. This is a customer service oriented position and requires the incumbent to provide excellent customer service to various populations. Duties will include (but are not limited to):
• You will serve as administrative contact for graduate and undergraduate students from the time of application, during the admission cycle, acceptance, arrival and throughout the duration of their program of study to conferral.
• You will provide support to the Director of Graduate Studies (DGS), Director of Undergraduate Studies (DUS), and Assistant to the Chair, in all aspects of student management and coordinating the Undergraduate and Graduate Programs.
• You will update student information in the appropriate university system, degree audit, assist directors with coordination of open house and other university or departmental functions, create course description booklets each semester advertising course offering, serve as point person for the revision of UB Undergraduate Catalog, and book student appointments with the directors.
• Complete and submit tuition waivers for Teaching Assistants according to College and University timetables, ensuring no adverse fiscal action against the department.
• Update and maintain Teaching Assistants assignments and stipends in departmental files. Notify Teaching Assistants of their assignments and maintain graduate student mailboxes.
• Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork.
Salary will be calculated at the time of appointment by the Office of the State Comptroller based on civil service employment status.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Additional Comments Actual work hours and the number of hours per week will be discussed at the time of the interview.
Some positions may require additional credentials or a background check to verify your identity.