StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 1 (formerly Secretary 1)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Broome

Street Address State Office Building, 17th Floor

44 Hawley Street

City Binghamton

StateNY

Zip Code13901

Minimum Qualifications Interested candidates must be reachable on the Secretary 1 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.

To be eligible to transfer under Section 70.1, candidates must have one year of permanent, competitive service in a qualifying title allocated to a salary grade 9 or higher. If the applicant is not currently in a title that requires having passed a typing proficiency exam, or has not previously held a keyboard or secretarial title, the candidate must take and pass a typing proficiency exam to qualify for transfer.

Duties Description DUTIES:
•Provide secretarial assistance to the Assistant Attorney General in Charge, AAGs and support staff.
•Assist in training support staff.
•Type all pleadings and other court documents and correspondence from transcriber and/or templates for AAGs.
•Assist in maintaining office records, including; calendaring return dates, answer dates, and court Conferences/hearing/trials; entering data and performing searches in NYMatters.
•Assist in resolving day-to-day operational problems as well as troubleshoot problems with all office equipment and handle service calls to vendors when needed.
•Answer phones and properly direct calls and assist in receptionist duties.
•Assist in opening and date stamping of all incoming mail, reviewing correspondence to determine its significance, and direct to proper staff.
•Make travel arrangements, schedule rental cars, court reporters, depositions, and prepare and process travel vouchers for reimbursement.
•Schedule office meetings and appointments, including video conferencing.
•Assist in the preparation and updating of reports as required by Deputy Attorney General for Regional Offices, such as weekly trial calendar, outreach spreadsheets, stats, as well as monitoring the office calendar for accuracy and completeness.
•Maintain closing of files on NYMatters and using PAM case management system for retrieval and return of archived case files.
•Serve as backup office LAN manager.
•Assist in coordinating videoconferencing and assist with video equipment.
•Perform any other duties as requested by the Assistant Attorney General in Charge of the regional office.

Additional Comments IN ACCORDANCE WITH NYS STATE LAW, NYS ATTORNEY GENERAL’S EXECUTIVE ORDERS, AND SECTION 504 OF THE FEDERAL REHABILITATION ACT OF 1973 AS AMENDED BY THE AMERICANS WITH DISABILITIES ACT, WE ARE AN EQUAL OPPORTUNITY EMPLOYER AND ARE COMMITTED TO WORK PLACE DIVERSITY.

Some positions may require additional credentials or a background check to verify your identity.

Name Brianna Guckemus

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address Brianna.Guckemus@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

State Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingPreferred method of applying is via e-mail. Email address HR.Recruitment@ag.ny.gov. Please include vacancy ID number 78007 in the subject line. Please be sure to include a cover letter and current resume.