Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 2 - Broome
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36772 to $45200 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Candidates must be in title, eligible for transfer, or reachable on the Civil Service Eligible List for this title. Provisional appointment may be considered. To be eligible candidates must have one year of permanent competitive status in a qualifying title.
Duties Description POSITION DESCRIPTION: The Office Assistant 2 position may be assigned to one or multiple areas of the Business Office including auditing, cashiering, or accounts payable. The individual assigned to this position is responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; processing Visa payments; ensuring purchases are made according to procedures and guidelines; performing audits of expenditures made with individuals’ Personal Allowance funds; ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. The position requires computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will review documents, verify information, and process work in accordance with State rules and regulations.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Data Entry into Statewide Financial System to charge the appropriate district account for purchases made by staff using their state-issued VISA card
• Review purchases made with VISA for appropriateness for NYS to pay
• Ensure VISA documentation received is timely and complete
• Process bank deposits, as necessary
• Review documents in the State Financial System
• Process VISA transactions for payments handled by the Accounts Payable Department
• Provide general office support
• Answer questions for and provide information to various parties regarding agency Personal allowance activities, transactions and procedures.
• Operate various communication systems such as telephones and computers; and keep records
of such communications.
• Answer phones, develop and complete forms, assist clients, create or assist in the
preparation of reports, charts, and other related activities.
• Maintain, update and correct records and files.
• Receive, screen and review various documents and/or forms.
• Sort and distribute mail, email or other forms of correspondence or communication
• Travel to necessary Residential Sites for Personal Allowance Audits
PREFERRED QUALIFICATIONS:
Candidates will be expected to demonstrate and will be evaluated against the following criteria:
• The ability to work independently with minimal supervision.
• The ability to present ideas clearly and effectively in the preparation of correspondence and reports and in dealing with people on the phone and in person.
• The ability to communicate effectively and efficiently with agency staff and outside agencies.
• The ability to effectively follow up on correspondence and phone calls when needed.
• The ability to demonstrate a working knowledge of computers, Windows 10, Microsoft Word, Excel, and agency computer systems.
• The ability to readily adapt to new assignments and changing priorities.
• Possess an acceptable attendance record and work record (e-file).
Additional Comments Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Equal Opportunity/Affirmative Central Office at (518) 402-7644 or Email at Affirmative.Action@opwdd.ny.gov to obtain information and RA forms.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
Some positions may require additional credentials or a background check to verify your identity.
Name Broome DDSOO Human Resources Office
Email Address opwdd.broome.jobs@opwdd.ny.gov
Address
Notes on ApplyingSubmit Response to Posting form, cover letter, and résumé by January 30, 2020 to:
Broome DDSOO Human Resources Office
249 Glenwood Road
Binghamton, NY 13905
E-Mail: opwdd.broome.jobs@opwdd.ny.gov
Fax: 607-770-0528
Please reference EOA #200130C in all correspondence.