Review Vacancy
AgencyState University of New York - Admin.
TitleAdministrative Assistant 1/Trainee
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41130 to $50405 Annually
Minimum Qualifications Preferred Experience and Skills:
•Working knowledge of office equipment, like printers and fax machines
•Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular)
•Excellent time management skills and the ability to prioritize work
•Attention to detail and problem-solving skills
•Excellent written and verbal communication skills
•Strong organizational skills with the ability to multi-task
Duties Description The State University of New York System Administration is searching for a full-time Administrative Assistant 1 in the office of Academic Health and Hospital Affairs (OAHHA). Duties of the Administrative Assistant 1 include providing support to the team, assisting in daily office needs, and managing the Office's general administrative activities. The selected candidate will ensure the efficient and smooth day-to-day operation of the office.
Specific Duties and Responsibilities:
•Answer and direct phone calls
•Organize and schedule appointments within SUNY Administration; among various SUNY campuses; and with external stakeholders including other state agencies and related entities
•Assist with printing, copying, and binding presentation materials for distribution
•Write and distribute email and/or correspondence memos
•Order office supplies
•Maintain contact lists
•Distribute office mail
•Book travel arrangements / Submit and reconcile expense reports
•Assist in the creation and edit of PowerPoint presentations
•Create spreadsheets with appropriate data, as requested and assigned, providing organized statistical reports/graphs on collected data points
•Assist in the coordination and organization of annual leadership retreats
•Act as the point of contact for internal and external clients
•Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Additional Comments This is a permanent position in the competitive jurisdictional classification. To be eligible, candidates must be reachable for appointment on the current Civil Service eligible list for this title; or have permanent status as an Administrative Assistant 1 and be eligible for lateral transfer; or be eligible for transfer under Civil Service Law; or be eligible for reinstatement pursuant to Civil Service Rule 5.4.
*Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38, 875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11.
Note: Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Some positions may require additional credentials or a background check to verify your identity.
Email Address canvass.response@suny.edu
Address
Notes on ApplyingInterested candidates are invited to apply online at www.suny.edu/SUPEmployment
Application deadline is February 1, 2020.
State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov