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Review Vacancy

Date Posted 03/13/20

Applications Due04/01/20

Vacancy ID80099

NY HELPNo

AgencyAttorney General, Office of the

TitleLaw Department Document Specialist (LDDS) or LDDS Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $31870 to $46103 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 144 Exchange Boulevard

City Rochester

StateNY

Zip Code14614

Minimum Qualifications REACHABLE ON THE OFFICE ASSISTANT 1 (KEYBOARDING) CIVIL SERVICE ELIGIBLE LIST
OR PERMANENT OR CONTINGENT PERMANENT STATUS AS A LDDS, LDDS TRAINEE OR
OFFICE ASSISTANT 1 (KEYBOARDING) OR ELIGIBLE TO TRANSFER

CANDIDATE MAY BE REQUIRED TO TAKE AND PASS A TYPING PERFORMANCE TEST.

Duties Description DUTIES:
•Type correspondence, legal documents, records and other written material from using handwritten rough drafts, marked copy and/or recording or data from various sources.
•Proofread documents for correct legal terminology, context, spelling, grammar and punctuation.
•Oversee case files and office records for Claims and Notice of Intentions (NI) for the AAGs and Investigator, by preparing and opening them in OAG databases (e.g., NY Matters) and forwarding the files to the required staff.
•Verify Claims/NI.
•Log in/out pleadings being served.
•Assist AAG’s with copying, scanning, faxing, and collating documents including motions, exhibits, discovery, etc.
•Open/Close files for the Charities AAG and other staff. This includes filing closed cases using the OAG’s paper archives management system (PAM) as needed.
•File documents at the Clerk’s office and or Court as directed by assigned AAG.
•Keep records calendars to meet court-specified deadlines for document filing.
•Responsible for answering the telephone and directing phone calls to the appropriate staff. This includes answering questions concerning Consumer Frauds and directing the caller to the proper agency or send complaint forms/brochures. Check Bureau voice mail and return calls as necessary.
•Attend to window patrons and if necessary direct them to the proper agency or assist with complaint forms/brochures.
•Check in deliveries, sort and distribute mail for both OAG and Medicaid staff.
•Responsible for oversight of conference room calendars and is the holder of the video conference room key.
•Receive Department of Corrections and Community Supervision (DOCCS) Directives via email and save to DOCCS folder in directory.
•Open consumer complaints in NY Matters database and perform letter merge.
•Perform other duties as assigned.

Additional Comments THIS IS A 18-MONTH TRAINEESHIP LEADING TO SALARY GRADE 9.

Some positions may require additional credentials or a background check to verify your identity.

Name Brianna Guckemus

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address HR.Recruitment@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingEmail is the preferred method of applying. Please send your cover letter and resume to HR.Recruitment@ag.ny.gov. Please reference vacancy ID #80099 in the subject line.

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