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Review Vacancy

Date Posted 03/18/20

Applications Due04/02/20

Vacancy ID80135

NY HELPNo

AgencyTaxation & Finance, State

TitleAdministrative Assistant 1/ Administrative Assistant Trainee 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address W A Harriman State Office Campus

City Albany

StateNY

Zip Code12227

Minimum Qualifications Eligible for transfer or reachable on the appropriate Civil Service eligible list.

This position may be filled as a two-year traineeship.

Candidates will be required to pass the NYS typing test prior to appointment. The Office of Human Resources Management will schedule tests as needed.

Duties Description Provide secretarial support to managers and attorneys including production of complex and detailed legal documents and reports as required according to required format and within established time frames and deadlines, mailings by certified or overnight mail, copying, scanning and organizing documents
Track and open files for legislative matters both in hard copy and electronic formats; use Law Manager case management system for electronic files.
Assist with opening Advisory Opinion files, prepare in proper format and post on the Department Intranet page.
ECCU contact person for the Division. Route to appropriate staff and ensure timely responses.
Answer telephones; respond to questions and refer calls to appropriate staff.
Prepare expense reports in Statewide Financial System (SFS) for attorneys who travel
Accept service of process.
Schedule meetings.
Make travel arrangements and lodging reservations.
Perform other related tasks as required. Supervision may be required.
Meet the Department’s time and attendance rules and regulations

Additional Comments Schedule hours to be determined

Some positions may require additional credentials or a background check to verify your identity.

Name Andrea Zeilberger

Telephone (518) 402-3615

Fax (518) 435-8552

Email Address Andrea.Zeilberger@tax.ny.gov

Address

Street W A Harriman State Office Campus, Bldg 9, Room 256

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified candidates should respond by submitting a letter of interest with note to the vacancy ID and title in the subject line, and a current resume. Please include your Social Security number to verify eligibility. (email submissions are preferred.)

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