Review Vacancy
AgencyTaxation & Finance, State
TitleAdministrative Assistant 1/ Administrative Assistant Trainee 1
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41130 to $50405 Annually
Minimum Qualifications Eligible for transfer or reachable on the appropriate Civil Service eligible list.
This position may be filled as a two-year traineeship.
Candidates will be required to pass the NYS typing test prior to appointment. The Office of Human Resources Management will schedule tests as needed.
Duties Description Provide secretarial support to managers and attorneys including production of complex and detailed legal documents and reports as required according to required format and within established time frames and deadlines, mailings by certified or overnight mail, copying, scanning and organizing documents
Track and open files for legislative matters both in hard copy and electronic formats; use Law Manager case management system for electronic files.
Assist with opening Advisory Opinion files, prepare in proper format and post on the Department Intranet page.
ECCU contact person for the Division. Route to appropriate staff and ensure timely responses.
Answer telephones; respond to questions and refer calls to appropriate staff.
Prepare expense reports in Statewide Financial System (SFS) for attorneys who travel
Accept service of process.
Schedule meetings.
Make travel arrangements and lodging reservations.
Perform other related tasks as required. Supervision may be required.
Meet the Department’s time and attendance rules and regulations
Additional Comments Schedule hours to be determined
Some positions may require additional credentials or a background check to verify your identity.
Email Address Andrea.Zeilberger@tax.ny.gov
Address
Street W A Harriman State Office Campus, Bldg 9, Room 256
Notes on ApplyingQualified candidates should respond by submitting a letter of interest with note to the vacancy ID and title in the subject line, and a current resume. Please include your Social Security number to verify eligibility. (email submissions are preferred.)